How to handle rental inventory Overbookings or Shortages

Circumstances arise where there will not be enough rental inventory available to produce the rental orders needed, called Over Booked'. This shortage can be a result of several factors, including:

• The operator forced a order to CONFIRM status. Even though the system warned them that it was unavailable
• Items on orders were not returned by their Back Date' (late orders). See a list of overdue orders via the Late Orders by Account report.
• Rental Inventory was sold after orders were placed. TPS will automatically update inventory availability when tracked rental items are sold. Tracked rental inventory is sold via the serial/id number assigned to the item or manually mark
• ed sold within inventory.
• Rental Inventory statuses were changed in inventory, i.e. lost, retired, in repair, on display ..etc and marked un-available' by un-checking the 'Currently Available?' field.. It is very important for the rental inventory availability to b
• e accurately maintained when items are lost, retired by production management.

Management must constantly monitor the production inventory requirements because of these circumstances. TPS offers the Check Overbookings tool to monitor the inventory.

This tool can be executed any time to see what specific inventory styles & sizes are overbooked by assembly date range. Management can decide to sub-rent or to purchase additional inventory. TPS has a very detailed sub-rent tracking capability.

Production management operators would simply indicate to TPS what inventory is being sub-rented OR add additional rental inventory in the Inventory module to meet the production needs. The needed items shown by the Overbooked module will disappear as new inventory is added or items are indicated that they are to be sub-rented (items can be marked to be sub-rented via the Over Bookings module).