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The Store Overview Opening An Closing

ProfitSystem offers flexibility in how to end the day's business (close) for a store. Management of the store would configure the system that best meets the store's needs. These options are set in the housekeeping-> General Setup-> System Setup-> Options Tab via the prompts 'Don't prompt user to confirm date at startup?, Require registers/store to be closed?, Close all registers at once?' The options are: ​

Store Open

​ Store open is comprised of setting the business date for ticket transactions to be associated with.

1) Automatically open the store each date change, when the first register logs into ProfitSystem for that new date. - Don't prompt user to confirm date at startup? checked 2) Manually open the store for all registers when the first register logs into ProfitSystem and confirms the business date by displaying the Opening the store form. - Don't prompt user to confirm date at startup? unchecked

Store Close

A close is comprised of a formal reconciliation of cash & remaining tender methods. The close is logged and any over/under amounts are clearly identified.

1) Close each register individually. - Require registers/store to be closed? checked & Close all registers at once? unchecked 2) Close ALL registers within a store via one close step. - Require registers/store to be closed? checked & Close all registers at once? checked. Closing the store from a single register will require all other Register/Workstations to exit the ProfitS ystem system. The Register/Store Status form may be used as a tool to learn which Registers are still active within ProfitSystem so the appropriate action may be taken by the operator to have those Registers log out.

3) Do not require a ProfitSystem formal close.- Require registers/store to be closed? unchecked. For options 1 & 2 above, the program will force that the registers and store to be closed correctly by comparing the current date to the date of the last close. When the program is started it checks the current date, according to the computer, and check s if there was a close for the prior date. If not, it will stop and force the user to close the register and store correctly before it will run. The user can bypass this close if they have FORECECLOSE security. In this case, a closing is created, but all the numbers are zero. Also, a log entry is created, using key FORCECLOSE to indicate who forced the store closed. Once the store has been forced closed for the prior day, it can be opened for the current day.

Workstations/Registers may re-access the ProfitSystem system after the store is closed without reopening for a new day. However, operation in 'Store Closed' mode the system will not allow financial transactions to be added or modified on tickets (includes changes to any form that may auto generate financial transactions.).

Once a store is closed it may be reopened for a the same date that has been previously closed. So if the store needs to enter additional transaction after being closed it must opened for the next business day.

Typically, a store that does not perform the formal ProfitSystem close process would print daily, as a minimum, the Revenue Report and Payment by Type report to reconcile the monies at the end of day.

ProfitSystem considers terminals 'REGISTERS' and each has to be defined within the Register Setup form. The REGISTER word/term is short for 'Cash Register' and symbolizes a device where money & sales will be transacted.

Note: The Accounting / Business date is the date where all sales, adjustment & payment transactions are being recorded to. It is NOT the computer date even though the computer date and the accounting /business date are the same date in most circumstances.

Individual registers are closed at the terminal / register being closed via the Close Register function OR from any terminal / register via the Register Status function.

There is not a right or wrong selection for opening & closing the store. It should be set to the preference of your store. The preferences may be modified at anytime, as the store's needs change.