PO Maintenance Item Detail Tab
Action: POMAINT
Item Detail Tab
To view all the details for a line item on a PO, select the item on the PO Details tab and click the Item Detail tab. This is used to easily review the item details. To create a new PO item manually (for a stock order) use the Purchase Order Item Maintenance form, located at Main->Housekeeping->View PO Items. Note
When a PO Item has been received, then set out of the store via the RCR module, a alert message will display in the bottom left portion of the form.
Form Fields
PO number...This PO number is created automatically by ProfitSystem, and is your store code followed by a sequence number. You cannot change the PO number.
PO item number...This is the PO item number automatically generated by ProfitSystem when the item was originally sold and you indicated that it should be special ordered.
Customer...The name of the customer this item was ordered for. For stock orders, the customer name is Stock Order. You can double-click on the customer name or number to view the Customer form.
Date PO item created...The date the item was originally sold to the customer.
Quantity...The total quantity outstanding. This is the original quantity ordered minus the total quantity received. Each time quantities are received this number would decrement and the Date last received will automatically update with the system date.
Original quantity ordered...The original PO quantity of this item ordered.
Vendor number...The unique vendor number that is supplying this item.
Vendor style...The manufacturers style number.
Style code...The store style number for this item.
Description...The description for this item. This comes from the Retail Inventory.
Category, sub-category...The inventory category and sub-category for this item. This comes from the Retail Inventory.
Size, Color, Width...For the item ordered. These fields are blank for Stock Orders. A user must click the View/Edit SCW button to see the colors & sizes ordered.
Date received...The date that this line item was fully received. That is, the total quantity ordered was received. If you've only partially received this item, the date last received will show a date, but this field will be empty.
Date last received...The date you last received any quantity on this PO item.
Last quantity received...The quantity you received the last time you received anything for this PO item.
Total quantity received...The total quantity you've received for this item. Between these fields and the Original Quantity Ordered (explained above), you can determine if all items ordered have been received or not. If, say, a PO was created for 5 items but only 3 have been received so far. These fields would indicate how many have been received so far and the date the item was last received.
Unit cost, Extended cost...Your unit and extended cost for this item.
Special instructions...These are the special instructions for the manufacturer. If this is a special order item, these are the special instructions you entered at sale time.
Buttons
View/Edit SCW button...This button display the actual sizes/colors/widths ordered on a stock PO. On a stock PO, the Item Detail tab shows each style ordered, but not the sizes/colors/widths. Click this button to display the actual sizes/colors/widths.
Un-Receive button...This is used to un-receive items from a stock PO. When items are un-received the quantity outstanding (still on order) is incremented. When this option is selected the size matrix for the stock order is displayed. The quantities to be un-received are entered into the correct cells in the size matrix. Click Done on the matrix to complete the process. This option can only be used if some quantity of items has already been received.
Extra Charges... For special ordered items. Extra Charge button letters will display in BLUE when Extra Charge transactions are present. Click the extra charge button to see a list of Extra Charges attached to this item. Double click the Extra Charge to edit. Once selected the Extra Charge may be deleted or any of it's details modified which will be reflected on the PO when printed and customer sales receipt. Extra Charges may be edited from the customer ticket as well. Review the Extra Charge topic for more information. Hint: Be careful of editing extra charges for special orders once POs are printed. The ordering information may be with the vendor and cannot be changed.