Vendors

Action: VENDOR

This form lets you maintain the list of retail inventory vendors. For each item you have in inventory, you must specify a vendor. A Vendor Number references each vendor and each vendor number must be unique.

Note A 'system' vendor is pre-defined in ProfitSystem© by BBL, called STO. This is a generic vendor code representing the Store as the vendor since the inventory style codes it applies to are primarily services provided by the store. This Vendor code may be used for any inventory style created.

The vendor form is comprised of several tabs of information.

List Tab

The search grid allows vendors to be sorted & searched by name or code.

Retail Factors...The retail factor percentage, i.e. selling margin, may be assigned on a vendor by vendor basis. This handles the situation where your margins are based on the vendor. Retail factors assigned at the vendor level will overwrite factors assigned at the category level. When a vendor does not have a Retail Factor assigned the category factor will be used. Of course the user can overwrite the retail factor suggested when adding inventory, but it is NOT recommended.

Extra Charges...The EXTRA CHARGES button refers to the extra charges/fees that may to be added at time of sale to a particular item(s), which you will order from the vendor. The extra charges can be an extra size or more fabric. The extra charges created from the vendor form will be available to be applied to all inventory assigned to the selected vendor.

Store Acct Numbers...The optional multi-store module will allow the vendor to assign a different account number to each store. When a store prints a Purchase Order, ProfitSystem© will automatically insert the account number assigned by the vendor for that store on the PO.

Print...The functions prints a vendor listed that may be sorted by Vendor Name or Vendor Code.

Details tab

Vendor number...A unique alphanumeric code to identify this vendor. A vendor code can only contain letters, numbers, and $, %, *, -, +, /. It cannot contain “, ‘,[ or ].

Vendor name...The vendors name.

Corporate, Returns/RMA, Billing Address…ProfitSystem® will print the Returns/RMA address on Returns/RMA forms printed from the RCR module. The other addresses are for your own reference. Simply click/select the tab of the address needed.

Account number...The account number the vendor assigns your shop.

Email address…The email address for the vendor. You can send an email by double-clicking on the email address. If nothing happens when you double-click on the email address you need to configure Windows with for default email client. Consult your Windows documentation for more details.

Web Site…The website for the vendor. You can go directly to the vendors website by double-clicking on the web address. If nothing happens when you double-click on the web address you need to establish a connection to the internet. Consult your internet service provider’s documentation for more details.

Sub rent? … This is a WinTPS© only option to indicate that this vendor is a supplier of rental items (not a manufacturer). When checked this will allow the vendor to display when ordering overbooked rental items from within WinTPS© View Sub-Orders module in Rental Production.

Sub-Rental Returns button…WinTPS© can track the return of sub-rental items to vendors. Using the Sub-Rental Return form, located at Main->Rental Production->Return Sub-Rentals, serial/control numbers of sub-rented items are scanned as they are returned to the vendor. This button will display a list of the items returned to this vendor.

Create Shipment button…This function will create a shipment record for this vendor using the currently displayed address. The shipment can be processed via the Shipping software module.

Notes button...This button displays the notes for this vendor. If notes have been entered the lettering on the button will be blue.

Last activity… This is a WinTPS© feature only. This field displays the date that this vendor was used to supply rental inventory to meet a overbooked situation with WinTPS. Total spending… This is a WinTPS© feature only. This field will display the total amount of spending with this vendor to supply rental inventory for overbooked situations.

Integration Tab

Accounting Integration

Terms…Only available with ProfitSystem® Accounting Integration. Here you can enter default payment terms for invoices from this vendor. When you receive a purchase order and enter the invoice details, ProfitSystem® will automatically suggest the term s entered here.

Discount %…Only available with ProfitSystem® Accounting Integration. Here you can enter a default discount % for invoices from this vendor. When you receive a purchase order and enter the invoice details, ProfitSystem® will automatically suggest the discount % entered here.

Days…Only available with ProfitSystem® Accounting Integration. Here you can enter default days for the discount for invoices from this vendor. When you receive a purchase order and enter the invoice details, ProfitSystem® will automatically suggest t he days entered here.

Export vendor number…Only available with ProfitSystem® Accounting Integration. When you export invoices you include a vendor number. You can enter an alternate vendor number here if you like and ProfitSystem® will use that number for exports rather than standard vendor number.

E-Commerce

Delivery time-frame...The standard delivery time frame for special orders from this vendor. On e-commerce, this is displayed on the product page for any products from this vendor.

Alt. name...This name is used instead of the real vendor name for products from this vendor on the e-commerce site. Normally, the customer never sees the vendor name in the ProfitSystem. However, the vendor name becomes part of the description on e-commerce so search engines can find the product. If the vendor is well-known, then the shop would want it displayed and searches to find it. However, if the shop prefers that the customer not see the vendor name, they can substitute something else here. This only affects products uploaded to e-commerce.

When using the Syvo Integration, this must match the brand name for Syvo E-Commerce. Use the lookup button to select a valid vendor name from Syvo.

SmartLink

Provider...The SmartLink vendor name. A shop may have multiple vendor records for the same vendor, if the vendor sells their products under various line names. In this case, the SmartLink Provider is the same for all these vendor records.

Username...The username for Smart Link integration. If the vendor supports Smart Link, they will provide the username and password that will be entered here. At PO issue time, the user will be prompted to send orders electronically if this username is filled in.

Password...Smart Link password.

When a PO for this vendor is issued or reprinted, also email to...When printing purchase orders, you can choose to email PO's to vendors. When the email service is enabled, and an email address is entered here, the program will prompt to email PO's during the issue process. Answering Yes will cause an email to be sent to each vendor, using this address, where the PO is attached as a PDF.