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Inventory Rental Sizes Form

Action: RENTSCW

This form is for WinTPOS and WinTPS optional software modules only.

The Rental Sizes form shows the rental quantities and rental statistics for each size created within the Inventory SCW form.

Two classifications of rentable inventory is supported, 1) Tracked 2) Non-Tracked. The Item Type assigned to this Inventory item indicates it’s classification.

Non-tracked inventory will be assigned a rentable quantity to each size. This quantity is the maximum number available for the assembly of orders.

Tracked inventory is assigned Serial/ID numbers to each piece for each size. The total pieces entered for each size and marked available will become the maximum number available for assembly of orders.

This form allows additions, deletions and modifications to the quantities available for tracked & non-tracked inventory.

The entry of quantities or ID/Serial numbers is for the use of the WinTPS Production Management module only! This module requires the entry of sizes and quantities. WinTPOS only users do not have to be concerned with the quantity available for order assembly.

Creating rental sizes is optional for WinTPOS ONLY! The “Allow any size on rentals” option in System/Store Setup - Rentals Tab must be checked when no sizes are identified as rentable. In this case, ProfitSystem® will allow any size to be entered o n the Rental Order form.

Fields

Quantity available for rental... This feature is used with the WinTPS Production Management software module only.

This number represents to the WinTPS™ production management software the total number of units for the style & size that are available to be assembled at one time. For non-tracked (defined in Item Type maintenance) rental item type, the total quantity available for rental is manually entered.

For tracked rental item type inventory, the total quantity available for rental is is a total of items entered within the View Serial Numbers from that is marked Available. The total quantity shown must equal the current on hand quantity of the size (found in the Inventory SCW form). If the total quantity for the style/size entered does not match the total style/size quantity found on the SCW form then WinTPS will enforce this rule and automatically make an adjustment entry within the newest RECEIVE HISTORY entry in order to make the quantities match. If no receive history entries exist for the style/size then the system will automatically create one. The system utilizes the quantity on hand total within the Inventory SCW form for many reports and inventory valuation. Inventory value is available on printed inventory reports and in the Inventory Maintenance->Display Inventory Value function.

WinTPS™ offers the Rental Inventory w/Low QOH report as a tool to help insure the quantities showing here are equal or less than the total found on the Inventory SCW form. This report can produce a list of styles & sizes where the rental total exceeds the Inventory SCW total. It would be up to management to determine why the discrepancy appears and to adjust either the Inventory SCW quantity of rental quantity accordingly.

Hold back... Allows a user to enter a hold back % (fractions allowed) or whole number. When a fraction is used, the system would compute the holdback quantity). The holdback Qty is deducted from that style/size availability quantity. So when users request availability via the Availability lookup or during order entry the holdback quantity is deducted from the total quantity. Example, own 50, holdback is 10%, and then availability to rent is 45. (Only used for quick avail and availability from rental form). This is a tool to help manage the rental inventory, allowing a buffer for late order returns and other over booking requirements.

The Check Overbookings form would ignore the HOLDBACK in determining the inventory items overbooked. Why, you would not want to show overbooked and then purchase or sub-rent, when inventory quantity exists to fill orders.

Allow sale of rental items?...WinTPS users may sale tracked rental inventory by entering the item’s serial/ID number into the style field on a ticket. This is allowed when this option is enabled by checking.

Note: Rental Items sold by scanning serial/ID number will be automatically marked as unavailable for rental/assembly, Sold will be entered into the status field and the current date will be placed in the date retired field of the View Serial/ID numbers form. Attempting to sell a rental inventory item via the 'Store Style' code INSTEAD of the serial/ID will not update the rental status and quantity.

Total, YTD, MTD Revenue...The dollars earned for rentals of this specific size. Total dollars refers to the total revenue from this size since it was entered into ProfitSystem®. The MTD and YTD counters are reset automatically by ProfitSystem® at the start of each month and year, respectively.

Total, YTD, MTD times used...The rental turns for this specific size. Total times used refers to the total rentals from this size since it was entered into ProfitSystem®. The MTD and YTD counters are reset automatically by ProfitSystem® at the start of each month and year, respectively.

Grids

Size Grid...The size gride lists the sizes entered within the Inventory SCW form.

Serial Numbers Grid...This feature is used with the WinTPS Production Management software module only. For a tracked rental item type, the total quantity available for rental is computed by summing the ID/Serial numbers entered on the Rental Size Serial Number Form.

This quantity can equal or be less than the current on hand quantity of the size. Once entered the WinTPS production management software will utilize the number for computing availability for each style/size.

Buttons

View Serial Numbers button...Available for tracked Rental inventory. It Displays the Serial/Id form.

Delete Size button...Permanently deletes the selected size in it’s entirety. Data deleted includes Inventory SCW information, Store Transfers and Serial/Id numbers and all statistics. Once deleted it cannot be retrieved. It is always a good practice to back up data prior to making permanent deletions.

Print... Prints a laundry tag for the currently selected serial number.

Add New Rental Sizes... Displays the Inventory SCW -> Receive History form and allows a new Style / Size entry to be created. The Rental Sizes form can immediately utilize the new style / size created.

Done button ...Exits the form and returns to the calling form.