Pick Up Physical Overview

ProfitSystem© maintains the Pick-Up inventory automatically as users receive Purchase Orders, sale items to customers on tickets and indicate to the system that the store will keep for customer until a later pick-up and change items on tickets to the status of Taken as those items are removed from the store. However many times, for whatever reasons, this process is not performed. This will cause the Pick-Up inventory to report incorrect in-store quantities.

A physical count will easily correct inaccurate Pickup Inventory quantities. Obviously, it is important to have a accurate count of items contained within a shop’s Pick-Up Inventory, particularly when the shop is on a Ticket Zero or Item Pick-Up revenue accounting method. With either accounting method the Pick-Up Inventory value, in most states, must be reported to the state government for tax purposes.

To perform a Pick-Up physical, the item’s ‘Item Number’ assigned to it by ProfitSystem© when it is sold must be physically on the item. This is how the ProfitSystem© physical module identifies the item.

The 'Item Number' may be a handwritten note attached to the garment. Preferably, the Pick-Up tag produced by ProfitSystem© & contains the ‘Item Number’ in bar-code format. Utilizing a bar-code reader the Item Numbers may be quickly read. Bar-codes are the fastest method to complete a physical count.

Note: Some shops sale SERVICE styles (non-tangible items) and add those items to Pickup Inventory. This is done for very specific accounting purposes. They wish to control the exact time when the revenue of those services are realized. However, if a pick-up inventory physical is done, those items will not be counted since they are not physically present. To solve this issue a user can enter in on the Inventory Style tab-> Comment 2 line the characters PUPNODELETE. The will prevent these styles from being removed from pickup inventory when a pickup physical is applied.

The basic flow is:

  1. Scan or count pickup inventory items and upload your counts. Performing the Count
  2. Run the Exception reports to see what will be updated. Exception Reports
  3. Finally, apply the count. Apply the count