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Inventory Rental Size Serial Numbers

Switchboard: Main->Rental Production->Inventory->Inventory->Rental Sizes button->View Serial Numbers and Main->Housekeeping->Rental Setup->Inventory-> Rental Sizes button->View Serial Numbers
Menu: Inventory->Rental Inventory->Rental Sizes button->View Serial Numbers

Action: RENTITEM

Overview

This form is available only to the WinTPS software module.

This form is utilized to maintain the ID/Serial numbers for the tracked rental inventory. ID/Serial numbers are assigned to inventory of a specific style & size combination. The available rental quantity available for rent by a tracked style/size is determined by the number of ID/Serial numbers entered and that also are checked as ‘Currently Available’.

For example: 15 ID/Serial numbers entered & checked ‘Currently Available’ will produce 15 available to rent. Un-checking the ‘Currently Available’ checkbox of three of the entered items will indicate to the system that only 12 of the 15 are available for rental. See the What is Availability topic for more information.

Grid

The ID/Serial # grid automatically displays the ID/Serial number, Rent? (Available, checked = YES) and Status description that are manually entered in the form’s fields. The grid becomes a fast & easy reference for the entered information. The grid automatically sorts the ID/Serial numbers to easily locate a ID/Serial number for review.

Fields

Style Code.. The selected inventory style code that is displayed automatically by the system.

Size Code.. The selected size code displayed automatically by the system.

Serial.. The ID/Serial number of the inventory item.

Hint: A ID/Serial Number can be any unique code to identify a item. Tuxedo rental garments, like coats, traditionally have bar-code tags included by the manufacturer. These tags are typically eight character numbers (utilizing the interleave 2 of 5 bar-code sy mbology) and usually do not overlap numbers provided by other manufacturers. However, these tags do not have to be used. Many companies enter their own ID numbers or replace tags with new ones if/when they fall out of the item.

ID/Serial numbers can also be written into the item. Many call this a Control Number. They do not have to be bar-codes.

However, bar-codes are preferred since they speed up the production process and reduce errors by allowing the utilization of bar-code scanning equipment eliminating the need for manually entry.

Hint: Double-Click the ID/Serial number field to enter into ‘Edit’ mode. This will allow for any data on the screen to be edited, including the ID/Serial numbers & Control numbers. When a serial number is modified/changed the software system automatically logs this change, so if ever necessary, a user could determine the previous bar-code/serial number of a tracked inventory item. Also, past orders using are updated to the new serial number.

Control..Control numbers are unique numbers like a ID/Serial number. This feature is optional for tracked items but many companies find the feature useful when they are using bar-code tags that may separate from the item attached to. When this problem occurs, a operator finds it almost impossible to identify the item. A control number is traditionally hand written onto the item and can be used during the production process in place of the ID/Serial number. Once the item is identified a new bar-code tag could be applied and the number in ProfitSystem® modified to match the new ID/Serial number on the new label.

Currently available, checkbox?.. This checkbox is manually checked as an indication to the system that the item may be rented and counted for availability. If unchecked the item is NOT counted as available for rental. Situations may arise when an item may be in the system, but cannot be rented. Examples of not available for rental situations are in repair, lost, sold, retired ..etc.

Comment..A 20 character note field which allows any information to be entered. May be used action notes, for example, do not delete prior to a date, what item requires for repair ..etc.

Status..A description of the items’s status. The descriptions have to be pre-created by management during system set-up and are used as visual reference and reporting. Example statuses are display, repair, lost, sold, retired.. etc. See the Item Status topic for more information.

Hint: The operator should check or un-check the Currently available? selection to indicate to the system a status that is available or not for rental.

Hint: Items may be LOST or RETIRED (and possibly other statuses), but should not be immediately deleted from the system. BBL recommends items to be kept in the system for a minimum of 12 months to preserve the statistical information.

Date Retired..Date manually entered by a operator indicating the item was retired from further rentals. The Currently available? checkbox should be unchecked. WinTPS offers an Rental Inventory Purge feature that is based upon the Retired Date.

Location 1.. Rail position 1. Will be printed on Laundry Tag to identify where item should be re-hung. Great for temporary workers who may not be familiar with warehouse layout.

Location 2.. Rail position 2. Will be printed on Laundry Tag to identify where item should be re-hung.

Tag Description.. Printed on Laundry tag. Description may be entered during laundry return of item. Example of a description: the out-seam of pants. Makes for faster assembly when clerk can pull pants hemmed to correct length.

Created.. The date the item was added into inventory. This date is automatically filled in by the system.

Last rented..Automatically entered by system when item is assembled on a order and shipped.

Last Location..The Store/Account code of the last location to receive this item as part of a rental order.

Last Order.. The last order number this item was assembled onto. If the item was most recently scanned directly to laundry via the Return and Launder form, this will show SCAN TO LAUNDRY.

Last Status..The current status of the line item on the last order this item was assigned to.

Last Physical...The date of the last rental physical update that included/counted this serial/ID.

Life, YTD, MTD Revenue...The dollars earned for rentals of the highlighted serial number. Life dollars refers to the total revenue from this size since it was entered into ProfitSystem®. The MTD and YTD counters are reset automatically by ProfitSystem at the start of each month and year, respectively.

Life, YTD, MTD times used...The rental turns for this specific serial number highlighted within grid. Life times used refers to the total rentals from this size since it was entered into ProfitSystem®. The MTD and YTD counters are reset automatically by ProfitSystem at the start of each month and year, respectively. ProfitSystem automatically maintains the turns of a rental garment and increments/decrements when it is assigned to a order. Turns may be re-calculated if ever needed via the Inventory maintenance - Recalculate Rental MTD/YTD function.

Buttons

Add..This button will add a new item for the Style and Size selected on the Retail Sizes Form.

Add by Scanning...Is a fast way to enter multiple new Serial/ID numbers for the selected rental item. Select this function and start scanning, one after another. Once the last item is scanned, click the Cancel button.

Delete..This function will delete the displayed item and all of it’s information including statistics.

Done..Exits the form and returns to the calling form.

Print..Prints a laundry tag for the current tracked item.