Purge Functions

BBL Systems recommends that you run a complete backup of the data files before attempting a purge. The Purge Functions button allows you to permanently delete the following data from the system. Deleting, or 'purging,' old data, is necessary to avoid using up all the available disk storage space on your computer. Purging is based on dates * other criteria specific to the tables being purged. Instructions for each will be provided on-screen when selected. ProfitSystem® includes several functions for deleting old data. It is good computer practice to make a complete backup of you data files prior to doing purges and keep the data in a safe location. Keep the data until you are satisfied that the purge worked successfully.

Customers: Purged when their last transaction date is before the specified date. This purge function will also delete the sales tickets of WALK-INs if the last transaction date of the ticket is prior to the entered date.


Events: Purged when the event date is before the specified date.


Prospects: Purged when the event date is before the specified date.


Purchase Orders: Purged when the event date is before the specified date.


Inventory: Date received is before the specified date. Inventory marked as a SERVICE will NOT be purged.  Services items must be deleted individually.


GL Transactions: Where the accounting date is before the specified date.


Time Cards: Clock in date is between the specified dates.


Error Log: Where the date logged is between the specified dates.


System Log: Where the date logged is between the specified dates.


Fittings: Where fitting is created before a specified date and the status of the fittings are either complete or cancelled.


Gift Cards: Where last transaction/activity date is prior to the entered date.


Tracked Rental Inventory: Where tracked inventory Serial/ID items have a Date Retired before the entered date.  The Inventory - Rental Sizes form contains a Retired Date field.


Rental Orders: Where orders are picked up or returned before the date specified.


Sub-Rental Returns: Will erase sub-rental returns that occurred prior to the date entered.  Sub-Rental returns are the item bar-codes scanned indicating they are being returned.  Review the Return Sub-Rentals topic for more information.


Appointments: Appointment dates prior to the entered date will be deleted.  You will want to keep old appointments in ProfitSystem® for a certain period of time (a year perhaps) but delete any appointments older than that.


Shipping: Shipment that are shipped prior to the entered date are deleted.


TO-DOs: Completed TO-DOs created prior to the entered date will be purged.

When running a purge, all other terminals must be completely out of the ProfitSystemÒ application. IMPORTANT NOTE BBL Systems recommends that you run a complete backup of the data files before attempting a purge. It is important not to interrupt a purge once it starts to ensure the integrity of the data files.