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Shipping via UPS Direct

This feature is no longer available and only documented for historical purposes.

UPS Direct shipping can print ship labels for UPS directly from the ProfitSystem, without the need for 3rd party software.

Getting started with UPS Direct

UPS requires a shipper to have a UPS shipping account and shipper number before shipments can be processed through the ProfitSystem.

Once the shop has a shipper number, they can register with UPS to ship via the ProfitSystem.

  1. Go to the Shipping tab of Stores/Accounts
  2. Click the UPS registration button.
  3. The Register with UPS application will appears after a few seconds.
  4. The Register with UPS application requires the .Net framework 4 from Microsoft. If it is not already installed, a message is displays to that effect. A web browser window should open to the page at microsoft.com where the .net framework can be downloaded and installed. The URL is http://www.microsoft.com/en-us/download/details.aspx?id=17851
  5. Fill in the fields: The country, company name, customer (usually the shop owner), title, address, city, state, zip, phone, email, and UPS account number are required. For additional verification enter the invoice number, date, amount, and control id from the most recent UPS invoice.
  6. Click the Scroll down button to view the entire legal agreement, the Register button will enable at the end of the agreement.
  7. Click Register, and wait for the process to complete. Once it completes the Register with UPS application will close and the UPS registration button in the ProfitSystem will change to Already UPS registered.

The registration process is complete.

Go to Setup->General Setup->Printers. Under ship labels, select the correct printer for the shipping labels. Next to the printer, select the correct print format. The 2 printer types supported are EPL and Page. Page is used for page printers such as laser or inkjet printers. EPL printers are LP 2844 thermal printers or GC420 printers.

You can now ship packages via UPS through the ProfitSystem.

Technical Details

When the registration process starts, the ProfitSystem runs UPSREG.EXE, located in the install folder. The ProfitSystem then waits for a file called UPS.TXT to appear in the data folder. This file contains the result of the registration process.

During the registration process the UPSREG.EXE program creates UPSREGLOG.TXT in the data folder. This file logs the interactions between UPSREG.EXE and the UPS registration servers.

Shipping via UPS Direct

  1. The Shipment form is displayed to create the ship label.
  2. Select the correct Carrier at the top of the form.
  3. Enter the ship-to address on the To tab.
  4. Confirm the from address is correct on the From tab. The Name on the From tab is taken from Contact name on the Details tab of the Stores form.
  5. Select the correct Service and shipping options on the Service tab.
  6. On the Piece 1 tab, enter the weight and packaging. These are the minimum required fields for a shipment.
  7. Click Ship to create the shipment. Shipping labels are automatically printed to the defined ship label printer for the workstation, which is set up under Printers.

Return Service labels can be printed as well. In that case, the From address will become the destination for the Return Service label, and the To address is where the package will ship from. The UPS carrier option will be enabled if the registration process has been completed. The FedEx option is not enabled yet.

Up to five pieces can be shipped in one shipment. Most shipments will only contain one piece. If fields are not enabled then those shipping options are not available with the selected carrier and service. Most fields on the Shipping form are self-explanatory. Fields that require documentation are listed below.

TO Fields

Email on ship/retn?...Enter one more email addresses separated by commas to receive an email from the carrier when the package ships.

Email on exception?...Enter one more email addresses separated by commas to receive an email from the carrier if there is a problem delivering the package..

Email on delivery?...Enter one more email addresses separated by commas to receive an email from the carrier when the package is delivered.

Service fields

Documents only?...If the shipment is international and contains only documents, then international forms are not required.

Schedule B commodity?...If the shipment is a Schedule B commodity, then a Shippers Export Declaration form is suggested.

Any individual product has a value of $2,500 or more?...If this is checked, then a Shippers Export Declaration form is suggested.

When any of the following check boxes are checked, the International Forms dialog is displayed to enter the details for the form in question. The requested forms are printed as PDF files along with the shipping labels.

US Certificate of Origin?...Check this option to print a US Certificate of Origin. In most cases, this is only required for shipments of textiles. However there are exceptions to this based on the destination country.

NAFTA Certificate of Origin?...Check this option to print a NAFTA Certificate of Origin.

Commercial Invoice?...Prints an invoice to include with the shipment. This form is usually all that is required.

Shippers Export Declaration?...Prints an SED form. It is used for export control purposes by the U.S. Department of Commerce.

International Forms form

If any international forms are selected, then this form is displayed to enter the details for those forms. The form is broken into three sections

Paperless forms?...Use paperless international forms, if set up to do so with UPS.

Print copies of paperless forms?...Print archival copies of paperless forms.

Invoice comments...Optional comments.

Declaration statement...The declarations statement to be sent to the customs office..

Invoice number...Customer's assigned invoice number. This is optional. If included in the request, this element prints on the shipping label and commercial invoice.

Invoice purpose...Reason to export the current international shipment

Freight charge...Cost to transport the shipment.

Insurance charge...The amount the shipper or receiver pays to cover the cost of replacing the shipment if it is lost or damaged.

Invoice terms...Indicates the rights to the seller from the buyer. Required for dutiable international express or ground shipment. This is not applicable to an international PIB (document) or a non-document which does not require a commercial invoice express shipment.

Commercial Invoice Lines

This form can be used in lieu of a commercial invoice printed from the shops accounting system, or one prepared by hand, Each product in the shipment should be entered on a separate line in the grid.

Description...Short description of the product

Export type...Domestic, Foreign, or Foreign Military * Domestic - Exports that have been produced, manufactured, or grown in the United States or Puerto Rico. This includes imported merchandise which has been enhanced in value or changed from the form in which imported by further manufacture or processing in the United States or Puerto Rico. * Foreign - Merchandise that has entered the United States and is being exported again in the same condition as when imported. * Foreign Military - Exported merchandise that is sold under the foreign military sales program

Harm code...Harmonized Schedule code for this commodity line item.

Manuf....Country code where the contents of this commodity line were produced, manufactured or grown in their final form

Pieces...The total number of packages, cartons, or containers for the commodity line item.

Quantity...Number of units contained in this commodity line item measured in units specified by the UOM.

UOM...Unit of measure used to express the Quantity of this commodity line item.

B code...A unique 10-digit commodity classification code for the item being exported. These codes are valid for only U.S. exports and are maintained by the U.S. Census Bureau. This is required to be provided in an international ship request only if Shippers Export Declaration is requested.

Unit Price...Value of each commodity in UOM in Quantity of this line item.

Weight...The shipping weight of this commodity line item, including containers, for each commodity with a separate Harmonized Tariff Code. This weight does not include carrier equipment.

Excl...Exclude this item from the NAFTA form, if the NAFTA form is requsted.

Shippers Export Declaration

These fields are used for the Shippers Export Declaration form.

ECCN number...Export Control Classification Number. This number identifies categories, product groups, strategic level of control, and country groups. Some products have an ECCN number.

Entry number...The Import Entry Number when the export transaction is used as proof of export for import transactions (examples: In Bond, Temporary Import Bond or Drawbacks).

Exception code...License exception code

Filed by UPS?...Indicates whether or not UPS will file SED on shipper's behalf.

In bond code...Indicates whether the shipment is being transported under bond

License date...License date. Required if license number is included.

License number...The license number that authorizes ship product.

Point of origin...Indicates the state or zone number from where the exports are leaving.

Shippers tax id...Shipper's Tax Identification Number.

Transport type...Indicates the type of transport by which the goods are exported. Possible values: Air, AirContainerized, Auto FixedTransportInstallations Mail, PassengerHandcarried Pedestrian, Rail, RailContainerized, RoadOther, SeaBarge, SeaContainerized SeaNoncontainerized, Truck, TruckContainerized.

NAFTA

These fields are used for the NAFTA Certificate of Origin.

Blanket period...This contains the begin date and the end date of the blanket period. The begin date is the date upon which the Certificate becomes applicable to the good covered by the blanket Certificate (it may be prior to the date of signing this Certificate). The end date is the date upon which the blanket period expires.

Preference criteria...Valid values and their descriptions are listed from the UPS documentation:

Producer info...Refer to UPS documentation for valid values.

Voiding shipments

Shipments can be voided after the label has been printed but before the package has been picked up.

  • Go to Ship Customer Items
  • Search for Shipped packages and locate the shipment to void.
  • Select the shipment in the grid and click Ship Info.
  • Click the Cancel Shipment button.
  • A dialog box will show the result of the cancellation.

Technical details

The files for every label are archived in [data folder]\Livedata\ShippingForms.

International forms are PDF files, and are also archived in [data folder]\Livedata\ShippingForms.