System Setup Rental Production Tab

This tab is only enabled for WinTPS software installations.

Prompt for tracking number at shipping...Will ask for the shipper’s tracking number for the shipment batch. The trqcking number can be manually entered or scanned. The tracking number will be automatically entered for each order within the shipment and is available to see on the rental order details screen.

Prompt for location at laundry return... Defaults the Return Items from Laundry 'Prompt for Location?' to enabled. This prompt allows the printing of Laundry id tags and the changing of the item's location information. . The laundry tag is a ID tag that contains the style, size ID/Serial number, Location 1 & Location 2 plus any comments. The tag can be attached to items as they are returned from laundry. Useful for production clerks to see the proper location of the item in the warehouse. The comments are good for current measurement information or other helpful details. , i.e. warehouse location and/or outseam length etc.

Check on-hand qty for pick tickets...At picking ticket print time the system can check to insure the quantity of items printed on pick tickets is currently in inventory available for assemble. If not, the pick ticket will not print when this option is enabled.

Print sub-rental return packing slips...WinTPS can track the serial/control numbers of sub-rented items that have been returned to vendors, via the Sub-Rental Return form (SUBRET form). If this option is checked, WinTPS will print a packing slip each time a set of items is returned using the Sub-Rental Return form

Print pick ticket from order form?... WinTPS feature. Controls whether WinTPS asks to auto-assemble an order on the Rental Order form (RESVMAST) If saving a rental order on the Rental Order form (RESVMAST), and the order is to be assembled within 7 days, and the status is Confirmed, WinTPS will prompt to print a picking ticket for the order.

Allow Rental Qty to greater than on-hand qty?... A rule of the system is that Rental inventory quantity on hand should equal or be less than the quantity in the inventory SCW form for each size. ProfitSystem will display a message and stop the user with this setting unchecked when a larger quantity is entered for the rental size. Checked this rule may be ignore and the user is not stopped. It is important, for inventory value computations, to manually synch the quantities to insure they match via the Rental Inventory sync in Inventory Maintenance.

Apply late fees to retail accounts when returning in production?... Enabled, WinTPS will charge late fees to retail store customers when Returning an order from the production switchboard via Return by Serial or Return by Order, and the orders pickup location is a retail store/account.

User must enter rental order number on wholesale orders?... Normally, WinTPS automatically generates all rental order numbers in a sequence. When this option is enabled the user will be prompted to enter the rental order number for wholesale orders when a new wholesale order is created from the Production Wholesale Order Entry form. This number will automatically be pre-pended with the wholesale account's account number, an account with number 300 would result in a order # of 300-XXXXXX. Order numbers may be a maximum of 19 alpha-numeric characters including the account number. Wholesale order entry is an optional feature of the WinTPS production software.

Retail accounts can view wholesale orders via the Orders form?... Checked, a user using a register assigned to any Retail type store can view rental orders with a Wholesale store/account type assigned as the Pickup location via the Rental Orders form found on the main menu. The Store/Account type is set within the Housekeeping-> General Setup-> Stores-> Rental tab-> Pricing/Type field. This setting is usually utilized by single store operators.

Use DOW picking ticket printers?... This option, when checked will allow a operator to setup up to seven (7) printer destinations for the printing of Production Tickets, i.e. a printer for each Day Of the Week. Some operators like to print a different color Production Ticket for each day as a tool to manage the warehouse production.

Disable availability checking during order entry?... This option, when checked will stop the ProfitSystem from checking availability for rental order items on the Rental Order form. Any valid style and size can be added to an order. The OVER notation on a style/size that is overbooked will not be shown. However, the style/size will still be overbooked. Overbookings must still be processed via the OVERBOOK form. This is useful when an order will always be taken, and the order will always be filled one way or another. This also increases the performance of the Rental Order form considerably.

This also disables the availability check when swapping styles on the Assembly form.

Set status to Done on old orders when scanning serial?...If checked, each time a serial # for a rental item is scanned (at Return, Assembly, etc.) the program will check all past orders that contain that serial number and make sure the status is Done. This would be used if orders are not processed in a rigorous fashion, and older orders are sometimes never finalized to Done status.

Order entry availability checking...Controls when the Order Entry (RESVMAST) form checks availability. A slower computer or server may take a longer time to check availability, this setting allows the user to select

Full: Availability is checked when an order is loaded, as each line item is entered, and as the order is saved. Fast.
Order Save: Availability is only checked when the order is saved. Faster.
None: Availability is not checked during order entry. Fastest.

Print Laundry Return Report ? (drop down)... This option allows for a audit report to be printed of all items returned within the WinTPS production module via theReturn by Item function during a single session.

Never – Never print a report.
Prompt – Prompt the user to print the report. The user can choose not to print.
Always – Always print the report.

Sort Pick Tickets WinTPS feature. Allows production picking tickets to be sorted by a specified bit of information. Use the fields drop down to locate and select the sort order of all production tickets. Use to more efficiently perform production.

Laundry DaysWinTPS feature. The number of days the system needs to use for reserving the inventory items on rental orders. See What is Availability for more information.

Payment terms (days) for statement aging...The number of days used for aging on wholesale account statements. For example enter 30 for:, Current, 30 days, 60 days, 90 days aging on statement or 15 for: Current, 15 days, 30 days, 45 days aging.

Invoice…WinTPS feature. Selects the invoice format to use. By default, WinTPS uses Standard.

Invoice copies... Place a default value for the number of invoice copies needed with printing wholesale account invoices.

Packing slip copies...Place a default value for the number of packing slip copies needed with printing packing slips during the process of shipping rental orders.

Recap rental order on invoice... Enabled, each order's detail is recapped on the invoice that contains that order. The order's style, description, serial number assigned and size are printed.

Statement...WinTPS feature. Selects the statement format to use. By default, WinTPS uses Standard.

The standard statement when printed from the menu Rental Production->Print Statements batch function will automatically print in detail and include the Invoice number, rental order numbers on each invoice and the rental items contained on each order. However a Summary statement is printed when the Standard Statement is printed from the Rental Production->Store/Accounts->Invoices->Reprint Statement function. This summary DOES NOT include the rental items contained on each order. Also available are Aging, and Age/Paid. Aging shows outstanding invoices, aged according to the number of days set in Payment terms (days) for statement aging. Age/Paid does the same, but includes invoices with a zero balance.

Picking ticket...Used to select an alternate picking ticket, if alternate picking tickets are installed. By default WinTPS uses “Built-In Single Page.“

Alternate picking tickets are installed in the ProfitSystem data USER folder. They consist of two files, where the filenames start with RP_PICK and one file has an extension of FRT and the other FRX.

For example, a 2 per page picking ticket might consist of the two files: RP_PICK_TWO_PER_PAGE.FRT and RP_PICK_TWO_PER_PAGE.FRX.

A fixed format picking ticket will have a –F at the end of the filename, for example: RP_PICK_FIXED-F.FRT and RP_PICK_FIXED-F.FRX. Fixed format picking ticket has a specific line position for rental item types. For example the COAT may always appear first on the picking ticket, no matter what position is shows on the on-screen rental order.

Shipping Methods... WinTPS feature. Rental orders are shipped to stores/accounts by some method, i.e. Van, UPS, FedEx, Greyhound bus ..etc. These methods and ship times need to be defined so WinTPS can compute how long a rental order’s inventory items will not be available for other orders. Asm is total days needed to assembly a order including days in transit to reach a account for a specific ship method. Ret days is the total time, including shipping, to receive the order back from the store/ account.

Ship methods may also be entered for each specific store/account on the Stores form. Ship methods entered on the store/account form for an store/account override these system ship methods. Please see the What is Availability topic for additional information.

Description: A name for the shipping method.

Asm Days: This is the number of days required to assemble and ship the order to the account. The system automatically applies the ASM days when an order entry operator chooses a shipping method for the order.

RetDays: This is the number of days required to receive the order from the account, including shipping, time after the Return Date.

Default: Only one method can be checked. All rental orders, when first created, will first have the default shipping method automatically entered. The user may select a different shipping method while on the order if needed.

Sat: Can this ship method be used on Saturday shipping? **... Enabled it can.

Sun: Can this ship method be used on Sunday shipping? **... Enabled it can.