Sub Renting All Orders

Many shops carry no inventory and sub-rent the entire order from a supplier. The general procedure to fill all rental orders with sub-rented items is as follows:

  1. Enter the rental suppliers as vendors in the Vendor form. Make sure the Sub-rent? checkbox is checked for these vendors.
  2. Enter the vendor rental style codes into rental inventory. Alternately, a shop can also enter a single style called SUBCOAT, SUBPANT, etc. When the rental order is entered, put the correct style code into the item notes fields.
  3. As rental orders are entered into the system, the Sub-rent flag is automatically turned on for each line item.
  4. Enter any special instructions for the style into the item notes. The item notes display on the View Sub-Orders form, the View Sub-Orders report, and the Assemble form.
  5. On a regular basis, order the sub-rented items from the supplier. Go to the View Sub-Orders form
  6. Set the Assemble date range to the weekend you'd like to order for. Choose to show orders With subs and where Sub-rentals are Not ordered and click Search.
  7. The grid displays all the orders with items that are sub-rented but haven't been ordered.
  8. Use the checkboxes in the grid to select one or more rental orders to confirm with the supplier.
  9. Call the supplier and place the orders. Click Confirm Orders and enter the correct vendor, confirmation numbers, etc. You can enter a cost, and the cost will be saved to each rental order.
  10. The line items that were checked are updated with the supplier and confirmation number and are marked as ordered.
  11. Repeat steps 8 and 10 until all the orders are placed.