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Rental POS Getting Started

WinTPOS® and WinTPS® are optional software modules to ProfitSystem®. Both software options require the implementation steps detailed within this section.

Overview

WinTPOS is a rental point of sale system. Customers may rent items as individuals or as part of a event, i.e. wedding, social prom, ..etc. The system has intricate rental order management capabilities. Users will know the members of events, what they plan to rent, if all sizes are in, the price they are paying, whether the rental is confirmed, if has been received from supplier, whether customer has picked it up, or if customer has returned it and if the store has shipped it back to the supplier.

It will maintain the balances customers owe and can automatically apply late charges when rentals are returned late. The system has many sales and rental analysis reports. It also provides basic revenue accounting and provides bank deposit, revenue & tax information as a result.

Order Flow Diagram

Terminology Clarification

Order: A rental order. A computer document that includes the information about the customer, the use date of the rental items, the specific items being rented and measurements/sizes for each item. The order contains a status that provides a quick reference to where the order is in the production cycle.

Ticket: A sales ticket/receipt. A list of financial transactions for a particular customer. A newly created rental order will automatically create a sales ticket to contain the charge for the order. The operator may add additional transactions to the order. Transactions can be adjustments (discounts), additional retail sale transactions and payments. The ticket will calculate appropriate sales taxes and compute a balance.

Implementation

Tasks to complete prior to using the software. * Enter System General Set-Up data. WinTPOS/WinTPS provide options to customize how some features work. Enter your preferences in the System Setup module. * Hint: WinTPOS/WinTPS offers two types of Order Entry screen formats. * Free Format provides a BLANK order entry screen. The data entry operator will be able to enter rental items on a order in any combination. Multiple items of the same type are allowed on the order. * Fixed Format allows the rental “Item Types” to be also used as prompts on the screen for the operator. A entry slot tagged by a item type only permits that type of item to be entered. This allows the owner to control the order in which items are entered and useful as a reminder of items omitted from the order. As a option, additional rental items can be added to the order in a free format method also. This allows multiple like item types to be added to the same order as multiple shirts or pants. * Enter Stores Add stores in General setup. This required with the optional multistore management software system. When installed, stores are added in the System Setup form by selecting Add and completing all the information, including setting each option. * Enter rental Item Types. WinTPS© and WinTPOS© allows the owner to customize the types of items rented with descriptions. Review those included and modify as needed. This is accomplished in the Item Type maintenance module. * Size Conversion charts. This allows operators to enter the actual customer measurements items rented. The system will automatically convert the measurements into a size to match the size code entered into the computer’s inventory. For example a operator could enter pant measurements of 40 waist, 38 outseam (40-38) and the computer could automatically convert it to a 40R. * Enter/Assign Rental Inventory Add inventory rental styles and retail styles to the system. Any style created within the inventory system may sold at retail. It can also be designated as a rental style. Rental styles may be sold at retail also. * Create Rental Order Types. Order types allow operators to classify the type of order being taken at order entry. These types are owner defined and can be utilize to analyze the amount and type of rental business being won. * Create Catalog (as pictured) Codes and other Special pricing strategies. A catalog code lets the owner create a group of rental items (jacket, pants, tie and cummerbund, for example) under one code and to assign a package price to that code. A catalog code will be utilized by an operator at order entry to automatically fill the order with the styles & price previously entered with the catalog code as a means of FAST order entry. * Price Group package pricing may be created for groups of rental items. Package names are created with the discount rules & pricing of the package. A package group may be assigned to any rental item. * Each individual store/account may have pricing that is different from other store/accounts. This alternate pricing may be on the item and is setup via the inventory forms. Alternate pricing may be at the catalog/as pictured price level and is set up from the catalog maintenance screen.

Hint: Discounts may be manually applied to rental orders at anytime on the rental order entry screen. Catalog codes/pricing, individual store pricing and package discounts are optional.

  • Enter orders. Existing events, customers and orders should be entered starting with the earliest week. All new orders being placed should be input directly into the software while existing orders are being entered.