Rental Inventory Entry Overview

ProfitSystem maintains a single Inventory database that contains Inventory styles for both Retail & Rental inventory.

The process for entering a new Rental Style is different than that of a Retail style. The steps of this rental style entry process are listed here:

1) Create a meaningful Store Style code. An example code for a Black Notch 2 button coat with a vendor style of 100 could be as simple as C100 or C1002BN. 2) Assign a SIZE Chart to the new style. Several are included within the system for coats, shirts, pants & vests. These can be modified by you anytime. 3) Enter an rental item type on the inventory rental tab. 3) Batch create all the rental SIZES by clicking the CREATE SIZES button found on the inventory rental tab for the new size. The sizes created are from the size chart entered in step 2 above. 4) Enter the quantities and/or bar-codes for each of the Rental SIZES created via the Inventory Rental Tab, Rental Sizes form. This process automatically enters the Quantity On Hand for the style size in the styles Size Color Width (SCW) form.

Anytime the quantity changes for a rental style, the system automatically updates it's SCW form to insure the quantity on the SCW form match the Quantity on the Rental Sizes form.

Typically it is recommended that inventory is received from Stock Purchase Orders via the style's SCW form. Once new rental inventory is Received it's Rental Sizes form must be updated to reflect the new quantity on hand. The system uses the total quantity on hand in the SCW form for inventory value computations and some inventory reports making this number an important bit of information.

WinTPS Rental Note:

  • Inventory styles that will be rented cannot contain a color or width entry in the SCW Form.
  • In multistore installations, the rental inventory availability is maintained on a corporate basis, which is how most companies assembly rental orders, i.e. inventory is housed and orders assembled within a central production facility.

Any style entered into inventory may used as a rental item. However it is STRONGLY suggested that inventory used for RENTAL inventory should have a different style code than inventory used for RETAIL, even if the same inventory item is both used for ret ail and rental. It would be a best practice to set aside an a quantity for retail entered for the retail code then the quantity reserved for rental under a rental style code. This implementation is easier for your personnel to manage and to keep the qu antities organized.

Hint When necessary management can allow the retail sale of used rental inventory using the current Rental style code.

Please review the Complete Inventory Creation & Maintenance chapter in the document for more information.