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Receive Purchase Order

Action: POMAINT

This form is used to receive items contained on open stock or special purchase orders. Stock POs are received into the ProfitSystem Retail/Rental inventory file. Special Order POs are received into the Pick-up inventory file. ProfitSystem will do this automatically.

Locate the PO number containing the items to be received within the View Purchase Order form. Once the correct PO is highlighted, click the RECEIVE PO button to begin.

Fields

Items list...This list shows all the items on the purchase order, even the ones that have already been received.

Receive? checkbox: Check the line items you want to receive. If a line item has already been received, it will be checked automatically.

Received: The date this item was received. It is automatically completed by the system based upon the last time a quantity was received for this item on this PO.

Uncheck all button...Will uncheck the Receive? check box for all the items.

Check all button...Will check the Receive?check box for all the items.

Receive button...ProfitSystem will receive each checked line item as outlined below.

Receive process for Special Order PO's

ProfitSystem will first ask if you want to print tags for received items. A selection of Yes will instruct the system to print the Pick Up tags for ALL the items received.

It will ask for the invoice number, then display the item details for each item on the PO. ProfitSystem will print the Pickup tag if instructed to do so in step 1.

When the operator is logged into this form (by the system asking for SA ID and password) they system will record the user and display the ID on the Pickup Inventory form via the Received by field. ​

Receive process for Stock PO's

ProfitSystem asks for a store style number for the item. If you enter a store style number that already exists, ProfitSystem will add this item to the existing style. Otherwise, ProfitSystem will create a new style code using the code entered by the user when prompted or it will generate a new serial number style code upon user request, either via the form prompts.

It will then display the item details and ask you for the invoice number.

Next will display the matrix for the item so you can enter the quantities actually received. The matrix cells will default to zero quantities. Input the quantities being received for each size/color/width.

It will ask, 'Update reorder cost and retail information from purchase order?'. If Yes, the reorder cost will be updated from the purchase order, the retail factor and retail factor plus will be updated from the vendor specific details, if present. Otherwise they'll be updated from the category. Finally, the retail price is recomputed from the reorder cost * retail factor + retail plus.

Once quantities are accepted the system will display the inventory style form so additional info may be entered when needed.

Upon the completion of the receive process the system will re-display the PO's details form.