Skip to content

PO Maintenance Detail Tab

Action: POMAINT

Detail Tab

​ The PO Maintenance Detail tab displays information about the purchase order that was selected from the Purchase Order Maintenance list tab. ​ PO Number...This PO number is created automatically by ProfitSystem, and is your store code followed by a sequence number. You cannot change the PO number.

Event name...If this PO is for an event, the event name appears here. If no event name appears here, then it means that when this item was sold on a ticket, the ticket was not linked to an event. Once the PO is created, you can't change the event. You ca n double-click on the event name to view the Event form.

Event date...The event date, taken from the Event form.

Req. Ship date...The Requested Ship Date. This is the date you tell the manufacturer to ship the item to the shop. The requested ship date is entered when the Purchase Orders are printed.

Req. Ship Speed...Rush or Regular. Only enabled for Smart Link vendors.

Req. Ship method...The Requested Ship Method. This is the method you want the manufacturer to ship the item to the shop. The requested ship method is entered when the Purchase Orders are printed. If this vendor set up for Smart Link, then the requested ship method must be selected from a list of valid ship methods.

Store number...The store code for the store that created this PO. Only relevant if you are using the Multi-Store Integration.

Issue date...Until you issue a PO there are only PO item numbers so this actually represents the date the PO was created. ProfitSystem inserts this date automatically.

Confirmation Shipping date...The Confirmation Received Date. This is the date the manufacturer has committed to ship the garment to you.

Confirmation number...The Manufacturer's Confirmation number. If a manufacturer gives you a confirmation number for an ordered item, enter it here. If the PO was sent via Smart Link and accepted, the confirmation number is filled in automatically.

Date PO received...The date that the PO was fully received into inventory (permanent or pick-up). If this PO is only partially received, this date is blank until the last item arrives.

Sent via SmartLink...The date the PO was sent to the vendor via Smart Link. This is filled in automatically if the purchase order is sent via Smart Link and accepted by the vendor.

Invoice number...The actual invoice number from the vendor. This is typically captured when the item is received.

Total cost...The total cost for all the items on this PO.

Items Grid...This list shows all of the line items on this PO. You can select an item in the list and click on the Item Details Tab to show all the details for that item.

  • Item number: This is the PO item number automatically generated by ProfitSystem when the item was originally sold and you indicated that it should be special ordered.
  • Qty: The quantity ordered.
  • Vendor: The vendor for this item.
  • Style, Size, Color: For the item ordered.
  • Customer: The name of the customer this item was ordered for. For stock orders, the customer name is Stock Order.

Buttons

Notes...You can enter any special notes about the PO here. These notes are not printed on the PO itself. They are however, printed on a PO Recap. They are for your own internal use.

Add RCR...This function is available when an item is received and in Pickup Inventory. It allows for the creation of an RCR record for the selected item.

View/Edit SCW...Available on stock orders. This button display the actual sizes/colors/widths ordered on a stock PO. On a stock PO, the Items grid shows each style ordered, but not the sizes/colors/widths. Click on the line item in the grid and click this button to display the actual sizes/colors/widths. Size and/or colors may be edited on stock orders once they are issued since many times substitute sizes or colors may be accepted.

Go to Pickup Inv...This button will display the Pickup Inventory record for the highlighted PO Item within the PO Maintenance Grid.

Go to Style...This button will display the Inventory record for the highlighted PO Item within the PO Maintenance Grid.