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Item Types Rental

Item Types Switchboard: Main->Housekeeping->Inventory Setup->Item Types
Menu: Setup->Rental Inventory->Item Types

Action: ITEMTYPE

Overview

Item Type is a classification of rental items. Examples are COATS, PANTS, SHIRTS, VESTS .etc. Each type may have characteristics that will determine how processed during order entry, production and reporting. The simple presence of an Item Type on a inventory style indicates to the software that is a rental inventory style and allows for additional rental information to be added, as rental prices, replacement cost and barcode serial numbers (if it a tracked item type)

The Item Type maintenance form allows a user to defined types and their characteristics. Item Types indicate to the system how to process rental inventory styles. Item Types are also utilized for event rental member registration, inventory, order entry, order returning, production ticket printing and rental order reporting.

A item type of COAT is REQUIRED by the system to determine with or without coat pricing. The COAT item type cannot be renamed or deleted.

Fields

Type description...A unique code for this item type. One item type of COAT is required.

Late fee...The daily late fee for this item. Charged at return time if the item is overdue, and the Late fee method is Daily in System/Store Setup – Rentals Tab.

Accessory? (checkbox)...Is this item an accessory? Checked means YES. Used by rental order price reports and the package pricing module.

Tracked? (checkbox)...Should this type item be required to be assigned a ID/serial number? If checked, ProfitSystem® will required the entry of inventory ID/serial numbers (when Production Management is installed). See Rental Inventory for more information. Bar-codes may be used for order assembly, return from customers or laundry. Companies who receive orders from a wholesale supplier will use this option to allow ID/Serial numbers to be optionally assigned to the inventory of these type items entered on orders when they are assembled.

Adjustable? (checkbox)...When enabled, a operator will be allowed to enter an adjustment code on a rental order for each item. This is a tool to the service center to indicate if the size entered can substituted to a different size if needed. If checked, ProfitSystem® will allow the user to specify Up/Down/None on the Order form as a suggestion for substitution.

Line number...Line numbers are utilized within two WinTPOS/TPS forms. 1) The Events – Rental Tab-> Register Members button. 2) The Order Entry - Items tab and may be used in fixed format production tickets.

This line number is the actual order in which the type will appear on the order form. For example, line item 1 will appear on the first line of the order. These numbers should be unique. In other words there should only be one 1 entered among all other item types.

Item types with a blank or zero are allowed. Item types with blank & zero line numbers will not display on the event register members form or within the rental order entry grid. However, order entry will allow styles assigned to the item types to be entered when the System Set-up - Rental Tab ‘Allow additional items to be added to fix format rental orders’ is checked.

Size caption...You can specify an alternate caption/Label for the size field for this item type on the Orders form. When the size is being entered for a style with this Item Type assigned, ProfitSystem® will display the caption entered here instead of the standard caption “Size” .

Auto-Launder item?... This setting controls the status an item gets when returned. If this option is checked, the status will be set to the "Return order to" status set for the return location. If this option is unchecked, the status is set to Done at return time. Normally, the "Return order to" status would be set to Wait Laundry or Laundry and items that are not laundered such as jewelry, shoes, would have this unchecked. Those items would be set to Done at return. Other items like coats would have this option checked, and their status would be set to the "Return order to" status.

System defined?...If checked, this is a system defined item type. ProfitSystem® requires certain item types to operate correctly. If this is checked ProfitSystem® limits the changes you can make to this item type. They should not be Deleted!

Requires a Dash-Size?... Enabled will force the user to enter a dash in the size on the order entry form for this item type. The DASH within a size is a tool to provide additional size information to the service center. Typically, for example, with item type PANT the service center may require the outseam to be included with the size, a DASH may be used to accomplish this task, i.e. 34R-37. ProfitSystem validates the size to the left of the dash against the sizes found within the inventory. It does NOT validate the size information to the right of the dash, thus allowing any information. The maximum length for a size is 7 alphanumeric characters. Due to this limited space the Order Entry form also allows a reference for each style on the order wi th up to 20 alphanumeric characters. In addition, each order has a spot for production notes where additional order details may be entered.

Print pick tickets separately?...Indicates that this is a 'special' item type. If checked, styles of this item type will not automatically be included on picking tickets. On the picking ticket print form there is a checkbox, 'Include 'special' item types?' If this is left unchecked, then the pick tickets will not include these item types. If checked, they will. This is used for special item types, such as top hats or canes, that are not normally picked with the rest of the rental order.