Start New Physical

Action: none

Use this function to begin a new physical count for a specific store.

This function will zero/blank out any previous inventory physical counts and prepares the physical count file to accept a new count. It also 'FREEZES' the inventory quantity on hand for each style/size/color/width for the current store (the store the register performing the Start Physical function).

It is important to complete a physical count as quickly as possible. It is best to close the store to perform the actual physical count.

Once the count is completed the FREEZE feature allows the store extra time to run the EXCEPTIONS report and make corrections to the count from that report. When the UPDATE function is preformed the system will take into consideration items sold and new quantity received since the physical count to arrive at the correct new quantity on hand. The update will first archive your physical count file, PHYSYRMODAY.DBF (profitsystem\user file folder) then Erase any previous physical counts that may still be in the file.

When calculating the new QOH from the freeze the function uses the formula: Physical count + (Current QOH - Freeze QOH)