Skip to content

Jims Rental Integration

SmartLink is enabled for a Jims if a SmartLink Provider is selected and the Smart Link username and password are entered on the Integration tab of the Vendor form. Also, the vendor account number should be entered.

Jims will provide a user name and password to the shop when requested from Jim's Customer Service. It is usually your EZ Tux login.

For Jim's style import be sure to set the correct pricing in EZ-Tux prior to the import. The import process will set the Rental Price to the EZ-Tux price during the import

Jim's Rental Import workflow

  1. Jim's Wholesaler rental styles are downloaded from SmartLink Rent Import.
  2. Go to the Import Rent Inventory form, choose Jims and click Get Inventory. Be patient and wait for the grid to fill with styles.
  3. Each Rental rental style (which can be viewed in the Jims Rental Catalog) will be listed in a row on the grid. The User can select which styles to import
  4. For selected styles to import, a new Inventory item is added to ProfitSystem. The Store style is created, will consist of which the vendor style + vendor item type + SmartLink provider code. For example vendor style is 200, item type is CT, and pro vider code is JIM. The store style would be 200CTJIM.
  5. The size charts containing the style's valid sizes are also imported for each Jim's style. If the Jim's size chart presently exists in ProfitSystem, any new sizes in the newly imprted Jims Size Chart not present in the existing/current chart are add ed.
  6. Jims uses very specific Rental Item Type names. These names may or may not match the item types currently existing in the ProfitSystem. Therefore, these item types need to be matched to the ProfitSystem item types before an import can be done. If the ProfitSystem item types are not already matched to the Jims item types, the user will be prompted to match the item types before the first import. IMPORTANT: The Match up Item Type Grid may appear as if it is already matched when they are not. Insu re to Select the correct ProfitSystem item type within the match up grid prior to proceeding.

Jims Formalwear Item Types

  • CE-Collar Extender
  • CA-Cane
  • CT-Coat
  • GL-Gloves
  • HT-Hat
  • PT-Pant
  • SO-Shoe
  • SR-Shirt
  • TI-Tie
  • VS-Vest
  • AB-Arm bands
  • CH-Chain
  • HS-Hose. If no size is set from Jims, the size is set to M.
  • JW-Jewelry
  • MS-Misc
  • PK-Pocket square
  • SU-Suspender
  • VE-Vest Extender

Re-Importing

A circumstance may arise where the shop wishes to re-import the Jim's Rental Styles. Most often the prices are changing and instead of changing individual style prices , the user changes them in EZTUX and performs a re-import. When re-importing a selec ted style, the system overwrites the previous imported style with the new data.

Electronically Ordering Jim's Rental Orders

Users create Rental Orders for customers using the In-house or Wholesaler styles. The sizes entered on the rental order are validated according to Jim size charts and rules Rental Order styles may be overbooked and un-available to be filled from the s tore's rental inventory. In this case the Order/Styles must be ordered from a wholesaler. In-house styles may not be electronically ordered from Jims unless the corresponding Jim's Rental Style was linked to the Store Style. Otherwise the system does not know which Jim's style to use for the order with Jims.Orders must be marked to be sub-rented. This is done automatically if the BBL Tuxedo Production module is NOT installed.

If Production is installed, go to the Overbook form and search for overbooked items. The items to be sub-rented will be overbooked. Select the rows to sub-rent and enter the quantity to sub-rent, usually the full quantity. Or click Sub-Rent All, which will make all overbooked items sub-rented. Finally, click Auto Sub-Rent which will automatically assign the sub-rented items to the orders that need them, oldest to newest. Once a style/order is tagged to be sub-rented, the User visits the sub-rental form to complete the ordering process. Once on the sub-rental form the User must select the items/orders to be ordered. Once selected the User would select JIMS as the Smart link vendor to order from.

A rental order is created using the store rental styles. The sizes are validated according to the vendor size charts and rules.

All rental styles are set to sub-rent as there is no inventory to fill them..

When the order is saved, the sizes on the rental order are validated again using the SmartLink vendor rules, and the vendor rental styles are used to send the rental order to the SmartLink vendor.

Review the View Sub Orders help topic for submitting Smartlink electronic orders.

Once submitted, the order may be accepted, the confirmation number is returned from Jims and saved to the order. The Jims confirmation number is stored on each line item of the rental order.

To view it after the fact, go to the Rental Order form and locate the rental order in question. Go to the Items tab and click Rental Order Details. When a Order is rejected, a message will appear with the rejection reason.

The Order must be corrected and re-submitted.

Jims does not accept sizes for the following item types. Rental Smartlink sends the style without the size to Jims without affecting the order in the ProfitSystem. Pocketsquare, Jewelry, Hat, Vest extender, Arm bands, Cane, Collar extender, Hose (XBKS, XWKS, SKKIT) Suspender (BOS, COS, CS) Misc (CRDGO, WBLT).

When sending a Quince event to Jims, if the Honor Escort role is used then a role of H is sent to Jims. Otherwise, a role of E is used.

Getting Started

  1. Go to the Vendor form
  2. Locate the Jims Vendor and if not there ADD them as a vendor. On the Integration tab enter the Username and Password. Finally select the Jims as the Provider.
  3. Also enter the Jims account number on the Details tab, and check the Sub-Rent? checkbox.
  4. Save your changes.
  1. Access the Inventory Rent Import function.
  2. Select the Jims vendor from the drop down list. Only vendors with a Smart Link username on the Vendor form will appear in the list, and where the provider selected on the Vendor form supports rental SmartLink.
  3. When a Jims is selected, the date of the last download is shown to the right of the vendor name.
  4. Click Get Inventory.
  5. If the Jims item types have not been matched to the ProfitSystem item types then a form will be displayed where the item types can be matched.
  6. This will connect and retrieve all of inventory from the vendor.
  7. The program will display a list of all the Jim item types. Match each vendor item type to the correct shop item type.
  8. The grid will then be filled with the rental inventory from the vendor.
  9. Click on the checkbox in the Import? column to select which styles will be added to the shop inventory. ** * Select all styles**...Checks the Import? checkbox for all styles in the grid.

** * Select styles not carried**...Checks only the styles that are not linked to existing store style codes

** * Find vendor style**...Type a vendor style to locate it in the grid.

  1. If the item type on the vendor style code does not appear in the ProfitSystem item types, it will be added automatically.
  2. If the size chart used by the style is not present, it is created automatically.
  3. The checked Wholesaler styles are added to the inventory.

Notes

When Get Inventory is clicked, the download process can take a few minutes if the vendor has an extensive catalog. Vendor size charts are automatically added to the ProfitSystem if a style that uses the chart is selected. The size charts are named as follows: [vendor supplied chart name]-[Jims item type]. So if the size chart is called D01 and is for item type PT, then the size chart in the ProfitSystem will be called D01-PT

The Jims Rental Style import values: A Jims's Wholesale Rental style is created in the ProfitSystem. These new styles may be optionally linked to existing store rental styles from the Inventory form via the inventory RENTLINK form.

For Jim's style import be sure to set the correct pricing in EZ-Tux prior to the import. The import process will set the Rental Price to the EZ-Tux price during the import.

The ProfitSystem style is set up as follows: * The store style number is [vendor style] + [vendor item type] + [SmartLink provider code] * Retail factor and Retail factor plus are set using the RENTALS inventory category. * Vendor style from Smart Link * The vendor number is the SmartLink vendor number. * Inventory category is set to RENTALS. * Accounting class is set to RENTALS. * Store id is set to the current store * Size chart is set from Smart Link imported Size Chart. If the size chart already exists and contains sizes that no longer appear in the Jims chart, those sizes are removed from the size chart. * Item type is set to the vendor item type. * Store group is set to the store group for the current store. * Since no actual inventory is received, the QOH remains at zero and no Receive History records are created. * If no size chart is specified, a single FA size is created. * If a size chart is specified, size records are created for all sizes in the size chart. * The rental price with coat and rental price without coat are set from the prices set up on EzTux. *

Rental Order Status Any rental order containing a Jim's style will automatically be set to Wait Confirm status and marked as SUB order to be ordered from Jims.

The order's Jim style statuses will change to CONFIRMED once the Jim's style/sizes are actually ordered from Jims via the View Sub Rental form.