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Getting Started with eStyle

eStyle Central lets you create an e-commerce web site that lets you sell all the styles from the vendors that your shop carries. They have already done the work to enter the styles, the color charts, the size charts, and collect the images for the styles from many vendors in the industry.

You can also use this data to populate your inventory in the ProfitSystem, versus manually entering inventory. Additionally, the ProfitSystem will update your eStyle Central web site with your current quantities on hand, so your e commerce site stays current at all times.

Styles can be added to the ProfitSystem from eStyle Central, or existing ProfitSystem styles can be updated from eStyle Central. In either case, the ProfitSystem style is linked to the eStyle Central style via the eStyle ID fields on the E-Commerce tab of the Retail Inventory form. This field is filled in and maintained automatically.

When the style is sold, the QOH at eStyle Cental is updated automatically to match the QOH in the ProfitSystem if the following is true:

  • The style sold in the ProfitSystem has the eStyle ID filled in.
  • The color sold appears in the color chart for that style, which came from eStyle Central.

  • The size sold appears in the size chart for that style, which came from eStyle Central.

  • For a given SCW, look up the color in the color chart. If it's found, get the color ID from the color chart item.

  • If the color is not found, try to lookup the color ID on estyle using the brand ID for the vendor, plus the vendor style and color.
  • If we have a color ID, then send the current QOH to estyle using the Color ID and the size of the SCW.

The QOH for all eStyle central styles in the ProfitSystem can be updated in bulk via the Setup->Import data->eStyle Inventory Sync option. This would be used after a physical inventory, when many quantities are changed. It can also be used if the QOH on eStyle Central get out of sync with the ProfitSystem for any reason.

Getting Started

You must have an account with eStyle Central to use the integration. You will only be able to download styles from vendors that are set up with eStyle Central, and that you are authorized to carry. 1) To get started with eStyle Central, CLICK HERE to sign up. On the page click the Buy from 2CO button and proceed through the checkout (this process is managed by eStyle) eStyle support will forward you instructions with a User name and a password where you access your eStyle admin dashboard and select the designers carried and will download. NOTE: If you already have an account with eStyle, disregard this step and proceed to step 2.

2) Log into eStyleCental with your provided Username and Password, and go to the General Settings link at the top. On the page that appears, click on the 'POS Integration' tab, and scroll down to 'BBL'.

3) Create your own BBL/eSC API Password from a combination of upper and lower case letters plus at least one number. Make a note of your password and the displayed BBL/eSC API Username.

4) FYI: Some eStyle accounts do not have access to the General Setting/BBL-POS integration. For those type of accounts the Username and password provided by eStyle will be used for the integration.

5) Start the ProfitSystem, and go to Setup->General Setup->Stores->E-Commerce/Integrations tab (or Housekeeping->General Setup->Stores->E-Commerce/Integrations tab), enter your ID and password under the 'eStyle Central' section, and click Save. Quit and then restart the ProfitSystem for that change to take effect.
ProfitSystem Multi-Store Consideration: By default the ProfitSystem updates the Quantity on Hand from a linked ProfitSystem style when it is sold or when the eStyle QOH synch utility is ran for the Register's store location. A eStyle setting is available on the Stores-> Integration tab -> One QOH? When checked this setting uploads the quantity for all stores for the style's size and color.

6) eStyle will provide the manufacturer's wholesale cost. IMPORTANT The shop must set the Retail Factor for each Vendor / Designer on it's Profile form. (Retail Factor is a percentage used to calculated a Retail Selling Price 1 for each style imported). If you forget to set the Retail factor for a vendor, it can be set and the styles re-imported for that vendor. The re-import will update the Retail Selling Price on the new import.

7) Go to Setup->Import Data->eStyle Inventory import (Housekeeping-> System Maint. -> Import -> eStyle Inv. Import) and follow the instructions for eStyle Inventory import

8) Select which eStyle vendor styles to import. If an eStyle vendor style already appears in inventory, it will be linked to the eStyle vendor style. If an eStyle vendor style does not appear in inventory, it is added to the ProfitSystem inventory.

9) Your existing inventory may have sizes and colors already entered for eStyle vendor styles. If the size and/or color does not match exactly what eStyle has, the QOH will not update on the web site. Go to Setup->Inventory Maintenance->Check Size/Color Charts, or Housekeeping->Import->Check Size/Color Charts.

10) You will be prompted to select a vendor. Select one of the vendors that appear on your eStyle web site. The ProfitSystem will compare the sizes and colors in retail inventory to the size and color charts provided by eStyle. If a ProfitSystem size and/or color is not in the size or color chart, the ProfitSystem will prompt you to select a valid color that does appear in the color chart.

11) It will repeat this process for all styles for the selected vendor. Once it finished, repeat the process for each of the other vendors that appears on your eStyle web site.

12) To test the integration to your eStyle web site, select a style that appears on your web site, and that appears in ProfitSystem with quantity on hand. Make a note of the vendor and vendor style. In the ProfitSystem, go to the Retail Inventory form for that style.

13) Go to the eCommerce tab and click the 'Update QOH on eStyle.' ProfitSystem will update the QOH on the eStyle web site for every size and color on that style in the ProfitSystem. It will display a message afterwards indicating what it was able to update. You can then confirm the QOH was updated on the eStyle web site. The ProfitSystem will then update the QOH for styles on-the-fly as items are sold.

Every eStyle style has a unique size and color chart. These charts are automatically added to the ProfitSystem when the eStyle style is imported. If the eStyle vendor supplied an image URL, then the image is automatically downloaded from eStyle Central and added to the inventory record. When there are two images, such as a front & back photo, both will be imported.

When a existing Vendor style is imported ( Vendor & Vendor style exists in ProfitSystem prior to eStyle import), the following occurs: * The Size chart, Color chart, and Image URL are set from eStyle Central. If the eStyle Reorder Cost is zero, then the ProfitSystem reorder cost is unaffected. If eStyle has a cost, then it replaces the ProfitSystem cost. * The Modified flag is set to Yes on the inventory style in ProfitSystem (this is nice to print Price Tags in batch. * Retail factor and Retail factor plus are set using the inventory category and vendor of the style. * If eStyle sends a price, that is the New price. If not, New price is computed as Reorder cost * Retail factor % + Retail factor plus. We update Retail 1 to New Price.
* If eStyle has a cost, we set the ProfitSystem reorder cost to that. * The existing style is otherwise unchanged. * When the existing ProfitSystem style has existing entries in SCW, i.e. Size & Color & Quantity, then the Quantity on hand can be pushed to your style on eStyle Central,only if the existing SCW SIZE and COLOR matches a SIZE & COLOR within the eStyle SIZE & COLOR chart attached to the style by the eStyle import. if the SCX SIZE or COLOR does not match the estyle size and color charts then use the ProfitSystem utility: Check Size/Color Charts ,to update the SCW Size & Color entries to match the eStyle size & color charts.

When a brand new non-existing ProfitSystem Vendor+Vendor eStyle style is imported, the following occurs:
Store style number is auto-generated.
 Retail factor and Retail factor plus are set using the inventory category of the style.
Vendor style from eStyle Central
 Discontinued date from eStyle Central
Description from eStyle Central
 Stocked? is set to Yes
Reorder cost from Style Central
 Retail factor and Retail factor plus are set using the inventory category and vendor of the style.
If eStyle sends a price, that is the New price. If not, New price is computed as Reorder cost * Retail factor % + Retail factor plus. If New price is higher then the existing Retail 1 price, we update Retail 1 to New Price. Otherwise, retail 1 price is unchanged.
 Category is set to category from Smart Link, if the Smart Link category matches an existing one exactly. Otherwise, the user is prompted for the category.
Accounting class is set to category from Smart Link, if the Smart Link category matches an existing accounting class exactly. Otherwise, the user is prompted for the accounting class..
 Store id is set to the current store
Size chart, color charts are created from eStyle Central and linked to ProfitSystem Style
 Image URL is set from eStyle Central
Primary image(s) are downloaded and added to the style
 The Modified flag is set to yes.
Store group is set to the store group for the current store.
 No actual inventory is received, the QOH remains at zero and no Receive History records are created.

After import, the user should update newly imported eStyle ProfitSystem styles with current Quantity on Hand amounts, by accessing the Import Inventory module,