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Jims Rental Integration

Overview

Contact the Jim's Customer Service team for a ezTux integration username and password. Enter the info in the Store Setup form.

Once entered e, EverywhereBridal/Prom/Retail may now 'PULL' Jim's rental inventory styles & prices as well as send Jim's rental styles/rental orders to EZ-Tux.

Flow

Set Rental Pricing in EZ-Tux. This makes pricing their 1500+ styles much faster than doing them individually in EverywhereBridal/Prom/Retail. When pricing of the Jim styles needs to change, change in ezTux and re-import/pull styles from Jim's.

To prepare for Jim's style Pull be sure to set the retail pricing in EZ-Tux prior to the import.. The PULL process will set the Rental Style Rental with and without Prices to the EZ-Tux price during the update process. See Section EZ-Tux Pricing later in the chapter on how to edit prices in EZ-Tux.

EZ-Tux pricing for Jim's Rental Styles may be quickly edited in EverywhereBridal/Prom/Retail, but on next PULL, those prices will be updated based on the prices set within EZ-Tux. No other information on Jim's EZ-Tux rental styles may be edited.

A store may add additional Rental Styles to the Rental Style database of other vendors or the store's own inventory styles. Then use those styles on Customer rental orders. See the Rental Style topic for additional information. A Jim's EZ-Tux PULL will not affect any "non-Jim's" styles entered.

To process a EZ-Tux style refresh go to Rental -> Rental Styles -> Pull. The PULL will remove Jim Style's no longer carried, add-new styles not in the Rental Style database, update discontinue dates, size charts and any other style data changes made by Jim's.

Each Rental Style that can be rented from Jim's (which can be viewed in the Jim's Rental Catalog) will be listed in a row within the Rental Style grid. The User can select which styles to see additional detail and to edit rental prices (not recommended. Edit prices in EZ-Tux & once edited perform a new PULL)

Item Types

Every rental style code must be assigned to an item type. Item types are important for Customer order entry. The item type codes are based on the Jim's item types.

  • CE-Collar Extender:
  • CA-Cane: (Jims ezTux does not require a size, but EB order entry will require the User is enter one such as a Fit All (FA)
  • CT-Coat:
  • GL-Gloves:
  • HT-Hat: (Jims ezTux does not require a size, but EB order entry will require the User is enter one such as a Fit All (FA)
  • PT-Pant: Pants require a waist size, rise and length. A pant length are entered as 3 digits, example - 290 for 29 inches or 295 for 29.5 inches.
  • SO-Shoe:
  • SR-Shirt:
  • TI-Tie:
  • VS-Vest:
  • AB-Arm bands: (Jims ezTux does not require a size, but EB order entry will require the User is enter one such as a Fit All (FA)
  • CH-Chain:
  • HS-Hose. If no size is set from Jim's, the size is set to M.
  • JW-Jewelry (Jims ezTux does not require a size, but EB order entry will require the User is enter one such as a Fit All (FA)
  • MS-Misc:
  • PK-Pocket square (Jims ezTux does not require a size, but EB order entry will require the User is enter one such as a Fit All (FA)
  • SU-Suspender:
  • VE-Vest Extender: - Cumber bund: (Jims ezTux does not require a size, but EB order entry will require the User is enter one such as a Fit All (FA)

Order Entry

Electronically Ordering Jim's Rental Orders

Users create Rental Orders for customers from clicking Rental Order from the EverywhereBridal/Prom/Retail Customer's ticket. The sizes entered on the rental order for each style are validated according to Jim size charts assigned to each Rental Style which are automatically set by Jim's.

Users will create rental orders for Customers from the Customer sales ticket. Rental Orders containing any Jim style are confirmed when the User clicks the Confirm to Jim hyperlink on the rental order entry form. Once the Confirm to Jim link is clicked, the system will immediately contact EzTux and attempt to create a order for the customer and insert the Jim styles, prices, use dates and event name.

Any conflict with the order during the automated process will return a detailed message to the User. This provides the User the opportunity to correct the conflicts, such as wrong size, not available, etc and then reConfirm the order. The Jim styles will not confirm the order/styles until all conflicts are corrected. The Jim's confirmation number is stored on each line item containing a Jim's style of the rental order.

The confirmation number entered for each style will be in the following format

57254919-2022-07-30-PB410

57254919 is the Jims internal order id for the order, 2022-07-30 is the production week of the order, PB420 is the shop's Jim's account number

57254919 is returned to EB as Jim's order number, but it is the Jim's internal ID for the order. The everywhereRetail's ticket number is also the Rental Order number. It is inserted into ezTux's Reference field which via ezTux SEARCH function, the order may be located. In addition the rental order other details such as the customer name, dates, event name are pushed to ezTux.

Tip: When a previously confirmed Jim's order/style is changed, it is important for the User to click the Confirm to Jim link to resubmit the edited styles for confirmation. If the styles cannot be confirmed by ezTux they will be left unConfirmed and the User / Store staff has to edit the Customer's rental order to get it to a Confirmed status.

To view Style Confirmation details, go to the Rental Order form and locate the rental order in question. Click the Confirmation menu hyperlink. The confirmation code and date of confirmation received will be displayed next to each style.

Jim's ezTux does not accept/require sizes for the following item types when entering them on a Rental Order. Pocketsquare, Jewelry, Hat, Vest extender, Arm bands, Cane, Collar extender, Hose (XBKS, XWKS, SKKIT) Suspender (BOS, COS, CS) Misc (CRDGO, WBLT).

Note: When sending a Quince event to Jim's, if the Honor Escort role is used then a role of H is sent to Jim's. Otherwise, a role of E is used. This is not a issue in this system since it does not distinguish any event as a Quince, just as a Social event.

Rental Order Status

Each Rental Order style will have a Status. See Rental Order Status topic for more information.

The order's Jim style statuses will change to CONFIRMED once the Jim's style/sizes are confirmed by Jim's. This is automatic. Other Non-Jim rental styles contained on the Customer order must be manually confirmed and the confirmation details entered.

EZ-Tux Pricing

It is important to set pricing for Jim's rental styles and ensembles within EZtux. This is fast & simple in EZtux. When pulling the Jim's styles into EverywhereBridal/Prom/Retail the pricing needs to change, edit the prices in ezTux and then re Pull the Jim's styles.

The sections to focus on for EverywhereBridal/Prom/Retail Importing are:

  1. Tuxedo Ensemble Pricing
  2. Accessory Item Pricing

The pricing approach is to use With Coat and Without Coat pricing.

When Rental Orders are created for customers in EverywhereBridal/Prom/Retail it knows if a coat is present on the order. If a COAT is on order it will use WITH COAT pricing for all the additional items. If COAT is NOT on order, the system will use WITHOUT COAT pricing on ALL the other styles on the order. Typically a order consists of a

  • COAT
  • PANT
  • SHIRT
  • VEST or CUMBRBUND
  • SHOES
  • TIE
  • JEWLERY

Jim pricing is set on their EZ-Tux portal single pricing page.

Tuxedo Ensemble Pricing

This is the coat pricing for a complete ensemble. Each rental coat from Jim's will fall within one of these ensemble collections. So the price will be set by the collection in which it falls. The styles that fall within each Collection is determined by their printed price sheet and the Jim's Catalog book.

Individual Coat Prices

These prices will be the a-la-cart prices for each coat style. The price for the coat with NO accessories on the rental order.

Accessory Item Pricing

These are the styles that are rented with a coat or a-la-cart. There is "With Coat" pricing for when rented on a rental order with a coat, that is the price the customer will be charged, then a "Without Coat" price, being the price of the style when rented on a order with no coat style entered.

Resale Item Pricing

These are retail style pricing. The Jim's API will assign the prices entered here to any retail styles imported.