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Issue Stock Order

Purchase Orders -> Issue Stock Order

Stock Order Line items may be easily created from the Inventory Styles Form, Inventory Reorder Report or from the Purchase Order Create Stock Order menu option.

Once stock line items are created visit this option to issue the Purchase Order(s).

Search button ... By default, ALL Un-Issued Stock items will display when visiting this option. To shorten the list select a Vendor and/or a Category filter then click search to see only those matching stock items.

The grid will show the vendor and style, category and extended cost (with a cost grand total for all items).

Print Button ... Prints a report of the pending items displayed within the grid.

Clear button ... Clears any filters in effect and causes the grid to display all pending items.

Clicking the arrow ICON next to the Vendor name will display the item details of sizes & colors. The size is a hyperlink, which by clicking displays the Stock Order edit form where the item details may be modified.

Select the items to be ordered by clicking within the item's grid row. A selected row will become a highlight color (default is orange). To select an additional row press the control button on your keyboard and while keeping it pressed click the next row to select, it will become the highlight color. Repeat for additional rows. A user may also select multiple rows by clicking into the first row and while pressing the mouse button drag the mouse pointer into the other rows to select.

To unselect a item press and hold the keyboard's control button while clicking the selected item's row.

Issue button ... Click the Issue button when completed selecting the rows of items to issue. Once the Issue button is clicked the system will prompt for:

PO Grouping

  • Vendor - all items for a vendor will print on a single PO. This means multiple styles and events will print on the PO
  • Vendor+Event - all items for a vendor and event will print on a single PO. This means multiple styles for a single event will print on the PO
  • Vendor + Event + Style - All items for the same vendor, event and style will print on a single PO. Another style or event for the same vendor will print on another PO.

Requested Ship method ... Preferred shipping, example UPS ground or overnight

Requested Ship date ... The date to ship the PO to the store

PO Number ... The PO number. Manually enter one (insure it is unique) or leave blank and the system will auto generate the PO number - recommended.

Click Save to proceed.

The system will display the First PO to the screen where it may be printed or emailed. Once action is complete, the next PO (if any) will appear.

PO Terms created within the terms will print onto the PO. The user must check the terms to include when the PO is displayed onto the screen.