Apply Counts

Inventory -> Physical Inventory -> Apply Counts

The process is limited to the category or categories entered by a User, so partial counts may be accomplished. One category of items. Be sure the count is correct and being applied to the proper categories before proceeding, but a rollback exists in case the count was applied in error.

The Start Physical function will save the current quantity on hand of the SKU (Freeze QOH). The count is applied to the SKU using this formula:

Physical Count + (Current QOH - Freeze QOH)

This algorithm allows quantities to be changed after the Start New Physical freeze and Physical count, such as stock receiving or selling items from stock. Yet allows the quantity on hand to be correct (taking into consideration the sales and receiving) after Applying the Count.

The Variance of the original quantity on hand to the count is saved on the Style QOH form of the SKU in a field labeled variance. The Physical date field on the Style-> QOH form is updated to the current date and time of all inventory counted, this showing the last date/time it was counted. If any SKU was NOT counted, the Physical date is not changed, so shop management can see the last time any item was known to be in the store.

When the count is applied, an Audit Trail entry is created. The description is Used Apply Counts. This Audit Trail entry will log every QOH that was updated, showing the old and new QOH.