Room Schedule
Appointments -> Room Schedule
A schedule for each of a shop's dressing rooms must be created. This could be as simple as entering the shop's open & close times for each day for each Dressing room. Schedules set here are for days of week and the schedule created for each day of week will be automatically repeated for that day for ALL future days of that week.
However the store may wish to take into consideration staffing levels during the day and adjust the room schedule for the staffing levels.
A store may wish to reserve a Room for a specific type of appointment, say Alterations/Fittings and the seamstress may be only in the store on certain weekdays. This scenario may easily be accommodated with Room Scheduling.
For example, a store with six dressing rooms on Tuesday morning may have only be staffed with one bridal consultant. In that case the shop may elect to only have one Dressing room scheduled to accept Bridal Appointments on Tuesday mornings.
The same Dressing Room may be entered/created multiple times for differing appointment types. For example, say the store has one Dressing Room. In the mornings the shop accepts Fitting Appointments lasting 30 minutes each from 10:00 AM to 11:30 PM for each day of week, then from 12:00 PM to 05:00 PM each day of the week they accept 60 minute Bridal Consultations. This schedule is accomplished by creating two Dressing Room schedules, one for Fittings and a second for Bridal Consultation appointment types.
Create a new Room Schedule by clicking the New Room button. This will open the Room Schedule form which contains the following.
Fields
Room Name ... The name of the room, for example Dressing 1
Appointment types ... What types/kinds of appointments will be allowed within this room. More than one appointment type may be selected.
Monday Start/End times ... Enter the time period range during this day will the store be accepting the types of appointments entered above. Example 10:00 AM to 06:00 PM. Leave both start/end time blank not to accept appointments for this day.
These instructions are the same for each of the following days.
Tuesday Start/End times ...
Wednesday Start/End times ...
Thursday Start/End times ...
Friday Start/End times ...
Saturday Start/End times ...
Sunday Start/End times ...
Buttons
Save ... Save any modifications
Cancel ... Cancel, abort any modifications.
Once day of week schedules are set for your appointment types, exceptions for specific dates may be created to handle issues like: holidays or early store closings. These exceptions are set by specific dates using the Schedule Exception Administrative function.