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System Setup

Administration-> Setup-> System Settings

These are settings that are in effect for all stores.

General

Account ID ... This code identifies your store & account to the everywhereRetail application. It may not be edited.

Display Name ... This name will display at the main menu of the app and on the Login scree along side the logo entered.

Unit of Measure... Used with customer measurements. Choose inches or centimeters.

Revenue Realized accounting options...

  • At Ticket Paid (Balance zero)
    The entire ticket balance must be zero before any revenue, taxes or costs are accumulated. This method totals Partial Payments on tickets as "Payments In". Once the entire ticket has a zero balance, all previous Payment Ins (deposits) are released as Payments Released.
  • At Pickup Time
    The entire ticket balance must be zero before any revenue, taxes or costs are accumulated. Additionally, the item must be marked Taken by the customer. The marked taken date appears on the Sales Transaction edit form. This method totals Partial Payments on tickets as "Payments In". Once the the entire ticket balance is zero, and a sale tranactions is marked taken, all previous Payment Ins (deposits) are released as Payments Released.

Note: Ticket Paid and At Pick Time Revenue accounting options means all Pickup Inventory belongs to the store until it's revenue is realized, so it's value must be considered in any asset reporting.

  • At Sale Time
    This method will accumulate all revenue (sales), taxes and costs as the items are sold, regardless of the balance of the transaction. The ticket balance does not have to be zero in order for the revenue to be accounted for. Balances are considered Receivables. This method will increase Balance Owed with partial payments are made and reduce the balances, Balances Decrease, as new payments are applied to the customer receipts.

Locale ... This selection sets the currency symbol and date format for the account. Please let us know if your locale is not available in the selections. It is independent of the language chosen (from main menu) and time zone chosen (from store settings). Locale is system wide (crosses all stores). All stores of your store chain will use the locale setting, applied in this field.

Time Sheet, Display format... Used when printing Time Sheets

Hours as Decimal.. Time will be totaled as hours and minutes to decimals of hour. Hours and minutes.. Time will be totaled as hours and minutes. Round to... A "clock in" time may be rounded to nearest 5,10,15 or 30 min of hour.

Label Language .. The system provides a feature to print Price and Lay-a-way (Pickup merchandise) Labels and Tags using popular printers sold by Zebra Technologies. These printers utilize a specific language for the output. Older printers as the LP2844 used the EPL language. The newer models such as the GD420 can print either language and is determined by the Zebra driver installed. The newer printer drivers (except for 2844) will have EPL as part of their name for using the EPL language. No EPL or ZPL as part of the driver name will indicate it will be using the ZPL language. So for this option choose the printer language chosen via the driver. ZPL is preferred since with future Zebra printers, ZPL will be the only option.

Version ... The current everywhereRetail version.

Payment Types

Cash, Credit Card, Check, Store Check, Electronic Check, Gift Certificate and two user defined payment types... Check the payment types accepted within the store. Enter a description for each of the User Defined payment types if needed. The selected payment types will be offered to the store sales clerk as Payment selection options when accepting a payment via a customer sales ticket/ledger.

Suggested Minimum Payment % ... The system can optionally be set to suggest a ticket/receipt payment to the user. This would be a percentage of the total sales on the ticket/receipt. Entering 100% will always default the suggested payment to the full balance owed. Setting it to 50% will suggest a payment of half the balance owed. Once the suggested payment percentage is met for the ticket/receipt, the system will no longer suggest a payment amount.

Tipping

Tipping is the option for Customers to provide a tip to thier sales consultant. When enabled the system will prompt the User for a tip amount when collecting payments of Cash or Check or Card. With the integration of Gravity Payments card processing, the payment terminal will prompt the Customer for an optional tip amount. See the Tip Topic for some additional information.

Enable Tipping (Checkbox) ... checked = enabled, the system will prompt for tips.

Tip Holdback % (percentage) ... Enter a percentage to hold from tips to cover the shop's cost. Many shops enter the percentage of the credit card processing fee to recoup.

Appointments

Appointment message is an editor that allows the creation of message that can be automatically sent to a customer when a appointment is created and the appointment status is saved as confirmed. This email message is immediately sent.

Pro Tip: Utilize the Automation functionality to send other appointment follow-up messages such as appointment reminders.

The merge buttons of Customer Name, Appointment date, Appointment description, Store Name & Store Address will auto insert a merge code at the cursor position within the editor. The email sending feature will automatically merge the customer info replacing the merge code.

An Internet Calendaring and Scheduling (ICS) file is automatically attached to the email confirmation sent to a customer when it is marked confirmed in the EB system. The ICS file contains type, date & time and store information making it is easy for the Customer to add the appointment details to their personal calendar as a reminder.

Appointment iFrame confirmation URL ... This is optional, but when completed with a valid web page address (URL) the web appointment request form will redirect the site Visitor to the URL upon submitting the appointment request. No special characters are required, just enter a properly formatted url address. When this is left blank the system automatically display a confirmation of the form being submitted to the site Visitor.

Appointment Week Cutoff ... This is optional and if left empty will not enforce any cutoff/limitation, thus allowing appointments to be requested for any future date.. An account may wish to limit how far into the future a customer may book an appointment from the company's website using the appointment iframe feature. To limit future appointment online, enter a whole number which would limit appointment making to that number of weeks into the future. So a number entered of 4 would limit a online customer/visitor a maximum of 4 weeks (28 days) into the future to make an appointment.

Alerts

Selected Alerts will appear on logged in user's main menu. These alerts are simple informational messages that provide an idea of the day's business and activity. Alerts are hidden and must be clicked for Manager level security, Owners & Operation Managers they automatically display on the Landing Page.

  • Special Orders: provides a number of Un Issued special orders that need to be released.
  • To-Dos: A total of open TO Dos for the logged in user.
  • Registered Customers Today: The total of new customers entered into the system.
  • Registered Events today: The number of new events created
  • Net payments today: The net amount of money collected for the day. This total takes into count refunds made (net receipts).
  • Sales Today: The total sales booked for the day.
  • Cash Forecast: Displays a single number representing the potential future monies intake based on historical monies collected. It totals the receipts for one week exactly one year ago, and one week exactly two years ago then averages the number as a projection for the monies to be collected for the next week.
  • Inventory items need to be replenished. This will total the number of styles and list individual inventory styles sizes and colors that fall below the minimum number to maintain in inventory. The minimum number for each style is maintain by store inventory managers.
  • Automation: The Automation alert may not be disabled and will always appear. It is a link that displays the number of eMail/SMS messages that may be sent from within EverywhereRetail. The basic subscription provides 100 messages per month. If your needs are more, additional messages may be purchased by clicking this purchase link and logging into the BBL Customer Portal. Your username is the original email used to enroll in the everywhereRetail subscription service. If assistance is needed please send email to support@bblsystems.com
  • Rental Week: Week s Monday trough Sunday. This displays the count for the total number of rental orders with a Pickup date within that week, no matter the order's status.
  • Late Rental: For the current year, Jan 1 to current date, The total number of Rental orders with a Taken status and a To Be Returned date within the date range period
  • Not Confirmed Rentals: For the current year, Jan 1 to current date, the number of Rental orders with a NoSize and UnConfirmed status and Pickup date within the year period

Purchase Link

During Automation sending of messages any that exceed the limited will be paused until new capacity is available, then paused messages will be sent prior to new messages being sent.

MyDress BFF Mobile App

Enable mobile application ... Checking this option will enable the MyDressBFF mobile application to be used with EverywhereBridal. Getting Started with MyDress BFF

API

API Authentication Key ... This is used for 3rd party programs to access your EverywhereRetail data. Each call the ER API must include the API Authentication Key. Click the Generate a new API Key to create the API key, then click Save to save the new key. Click Clear and then Save to clear the API key and turn off API access.

Clock In/Out

Uses facial recognition for clock-in (checkbox) ... This is an optional setting. When enabled, the system will utilize facial recognition to allow a User to Clock In and Out of the system for timecard time recording. This requires the use of a webcam or camera attached to the device that is being used to capture a image of the User's face. Once enabled a Image of each active User's face must be captured and stored within the User Management User profile.

Upload a logo to as an header for Receipts, POs and reports. May be color or black & white. Experiment with different size/resolutions to receive best results. A logo can also be configured for the store and will override the system logo.

Upload a logo to print on price tags and pickup/lay away ID labels. Should be black & white. Some printers print lower resolution black & white logos best. Experiment with different size/resolutions to receive best results. A logo can also be configured for the store and will override the system logo.