Daily Report Journal Export

Administration -> Accounting -> Daily Report Journal Export

The Daily Report Journal postings to the accounting software from the everywhereRetail (ER) system are executed by a User when ready.

The EverywhereRetail (ER) Daily Report (DR) is what the Accounting export journal postings will be. This should be ran and checked prior to journal postings being exported. The Daily Report in ER has been designed to balance, like a GL debit/credit entry would have to. It is not unusual for payment or ticket errors to be found when a Daily Report is ran. The store may correct any errors on customer receipts/tickets and rerun the DR, prior to pushing the postings to the accounting system.

In some circumstances the DR may not be able to balance. To handle out-of-balance situations a GL/Journal account is entered in the Accounting Setup form for FORCE DAILY REPORT BALANCE. ER will force the GL Export to balance by calculating the amount to make it balance and placing it in with the day’s transactions with this GL account name/number. The user will have to manually reconcile the discrepancy and place it into the correct GL distribution journal account within the Accounting system.

The QBO Account Software will allow for a Posting set to be deleted. In case a Posting error is identified after it is Pushed to the accounting system, the error may be corrected in everywhereRetail, and then re-exported to QBO.

This form will show past journal postings by Date and allow new accounting postings to be pushed to the accounting software when ready.

Users do not have to export postings daily, but they will appear as Daily postings in the accounting system. Even though the User may enter a date range for the export, the system will export by date and by store. For multiple-store / small chain ER implementations, ER will automatically attaching the store class ID assigned to the Store during the Journal Name set-up which allows for specific store reporting within QBO.

This form accepts a date range and it willy export all the transactions by DATE within the range. If a journal set exists in QBO for a Date, it will be overwritten with a new journal set. This allows for corrections on sets exported prior.

This form also shows a list of exported Journal Sets by date for reference.