Bill Invoice Entry

Purchase Orders -> Bill / Invoice Entry

Bills / Invoices are documents where Vendors are requesting payment for products & Services.

This form will allow a User to view existing bills that have been entered or to create new bills via the Add Bill menu link. New Bill entries may also be created during the everywhereRetail Purchase Order receive process.

Bills/Invoices may be added from this form, or during the Purchase Order Receiving Process

Bills created within everywhereRetail are automatically & immediately exported to the Accounting system when created where they may be managed and paid.

Add a Bill

Vendor ... defaults to Vendor of Purchase Order when Bill is created as part of ER PO Receiving process. Or on manual entry the User may select the Vendor of Bill.

Invoice/Bill Date ... defaults to current Date when a new bill is being created. User may change to any date.

Due Date ... automatically calculates based on vendor terms assigned to Vendor of the Bill within the Accounting application when they are set. This is the date the Bill should be paid by. When no TERMS have been created for the vendor within the accounting system, the due date will default to the current date the invoice is being created. The Due date may not be edited within everywhereRetail.

Invoice / Bill # ... Entered by User and it the number placed upon the Bill/Invoice by the Vendor

Reference ... Optional general notes/comments pertaining to the Bill that are entered by the User

Merchandise Category ... User entered, selected from ER Inventory Categories and is to assign the purchase GL/Account name for the invoice.

Comment / Reference ... Optional general notes/comments pertaining to the Bill that are entered by the User

Merchandise amount ... The total amount of the merchandise portion of the Bill/Invoice. When Bill is created via the PO Receiving process, the amount will default to the total of the Purchase Order. The User may changed when needed.

Non-Merchandise/Shipping Amount ... Usually this is the shipping charge and is entered by the User.

Discount ... Automatically calculates when bill is created based upon the Vendor terms assigned to the Vendor within the Accounting software. Discounts apply to Merchandise amount of Bill. The system assumes discounts will be taken and the discount appears as a separate line item on the Bill within QB.

Discount Notes ... Optional general notes/comments pertaining to the Bill that are entered by the User

Net Amount ... The calculated amount of the Bill/Invoice payable. Formula: Merchandise Amount - Discount amount + Non-Merchandise Amount

List Tab

This tab shows ALL previously posted Bills/Invoices for review.

Bills/invoices created during the Purchase Order receive function may also be viewed from the Purchase Order Edit form Receive Bill History menu option.

Bills/invoices created during the Purchase Order receive function may also be viewed from the Inventory -> QOH form, where the Invoice number is a Hyperlink to the Bill details.